How To Fix 5G627 - Missing entry for Absence Type; no check for change of pers. calendar

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 627

• Message text: Missing entry for Absence Type; no check for change of pers. calendar

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5G627 - Missing entry for Absence Type; no check for change of pers. calendar ?

  The SAP error message 5G627 indicates that there is a missing entry for an absence type in the system, which prevents the system from checking for changes in the personnel calendar. This error typically arises in the context of time management and absence management within SAP HR (Human Resources) modules.
  Cause:
  
  Missing Configuration: The absence type that is being referenced in the transaction or process does not have a corresponding entry in the configuration settings. This could be due to a missing entry in the table that defines absence types or a misconfiguration in the absence type settings.
  Incorrect Personnel Calendar: The personnel calendar for the employee may not be set up correctly, or the absence type may not be linked to the correct calendar.
  Data Inconsistency: There may be inconsistencies in the data related to the employee's absence records or personnel calendar.
  
  Solution:
  
  
  Check Absence Type Configuration:
  
  Go to the configuration settings for absence types in SAP (Transaction code: SPRO).
  Navigate to Personnel Management > Time Management > Absences > Define Absence Types.
  Ensure that the absence type in question is defined correctly and has all necessary settings.
  
  
  
  Verify Personnel Calendar:
  
  Check the personnel calendar assigned to the employee. You can do this by using transaction code PA20 (Display HR Master Data) and reviewing the employee's data.
  Ensure that the absence type is linked to the correct personnel calendar.
  
  
  
  Review Time Management Settings:
  
  Ensure that the time management settings are correctly configured for the absence type and that all necessary entries are present in the relevant tables.
  
  
  
  Check for Data Consistency:
  
  Run reports or use transaction codes like PT60 (Time Evaluation) to check for any inconsistencies in the employee's time data.
  Correct any discrepancies found in the employee's absence records or calendar settings.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to absence types and personnel calendars for any additional guidance or known issues.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PT60 (Time Evaluation), and SPRO (Customizing).
  SAP Notes: Check SAP Notes for any updates or patches related to this error message. You can search for notes in the SAP Support Portal.
  Testing: After making changes, perform tests to ensure that the absence type is now recognized and that the error does not reoccur.
  
  If the issue persists after following these steps, it may be beneficial to consult with an SAP HR specialist or reach out to SAP support for further assistance.