How To Fix 5G629 - Check if employee IT(0088) record is correct; statutory absence starts &1

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 629

• Message text: Check if employee IT(0088) record is correct; statutory absence starts &1

What causes this issue?

This employee's infotype <ZK>SMP/SAP/SPP GB (0088) </>record may need
adjustment. You should check that the following field in infotype (0088)
is filled with the correct date, depending on the type of statutory
absence you are recording:
For Statutory Maternity Leave, ensure that the field <ZK>Actual start of
MPP </> is filled.
For Statutory Adoption Leave, ensure that the field <ZK>Intended start
of APP </> is filled.
For Statutory Paternity Leave (birth), ensure that the field
<ZK>Intended start </> is filled.
For Statutory Paternity Leave (adoption), ensure that the field
<ZK>Intended start APP</> is filled.

System Response

Your SAP system has calculated <(>&<)>v1& as the first day the
employee is absent on statutory absence leave.
For<ZH> Statutory Maternity Leave</>, the first Sunday following this
date is the <ZK>Actual start of MPP</>.
<ZH>Note:</> If the employee stops work because of a pregnancy-related
illness or because her child is born, the Maternity Pay Period(MPP) can
start from the first actual day of leave.
For <ZH>Statutory Adoption Leave and Statutory Paternity Leave</>, the
leave period can begin on any day of the week.

How to fix this error?

Go to transaction 'Maintain HR Masterdata' (transaction PA30 in
Personnel Administration) and select this employee's infotype (0088)
record. Within the relevant subtype of infotype (0088), check that the
relevant field, as noted in <ZK>Diagnosis </>(above), contains the
correct start date of this employee's statutory absence leave.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How can this happen?

An employee has previously given notice of intention to start her MPP on
Friday February 01. You have recorded this date in infotype <ZK>Absences
</>(2001), and created a corresponding infotype (0088) record with the
<ZK>Actual start of MPP </>set to the following Sunday, February 03.
However, the employee's MPP actually begins on January 23. You amend
infotype (2001) to show this change of start date of the MPP, but you
must also then make the corresponding change to the <ZK>Actual start of
MPP </>date in the employee's infotype (0088) record.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5G629 - Check if employee IT(0088) record is correct; statutory absence starts &1 ?

  The SAP error message 5G629 indicates an issue related to the employee's IT (Infotype) record, specifically Infotype 0088, which is used for managing statutory absences. The message suggests that there is a problem with the statutory absence record for the employee, and it prompts you to check the details of that record.
  Cause:
  The error can occur due to several reasons, including:
  
  Incorrect Data Entry: The data entered in Infotype 0088 may be incorrect or incomplete. This could include wrong dates, absence types, or other relevant fields.
  Missing Records: The required records for the statutory absence may not exist or may not be properly linked to the employee's profile.
  Configuration Issues: There may be configuration issues in the system related to absence types or statutory absence settings.
  Date Overlap: The statutory absence may overlap with other absence records, leading to conflicts in the system.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Infotype 0088: 
  
  Go to the employee's master data and check Infotype 0088 for any discrepancies. Ensure that the statutory absence details are correctly entered, including start and end dates, absence type, and any other relevant fields.
  
  
  
  Verify Absence Types: 
  
  Ensure that the absence type used in Infotype 0088 is correctly configured in the system and is valid for the employee's situation.
  
  
  
  Review Overlapping Absences: 
  
  Check if there are any overlapping absence records in the employee's profile that might be causing the conflict. If there are overlaps, you may need to adjust the records accordingly.
  
  
  
  Consult Configuration Settings: 
  
  If you have access to configuration settings, review the settings related to statutory absences to ensure they are correctly set up.
  
  
  
  Test with Different Scenarios: 
  
  If possible, test the statutory absence functionality with different scenarios to see if the issue persists. This can help identify if the problem is specific to certain records or a broader configuration issue.
  
  
  
  Seek Help from HR or IT Support: 
  
  If you are unable to resolve the issue, consider reaching out to your HR or IT support team for assistance. They may have more insights into the specific configurations and settings in your SAP system.
  
  
  
  Related Information:
  
  Infotype 0088: This infotype is used to manage statutory absences in SAP HR. It is important to ensure that all relevant fields are filled out correctly.
  Absence Management: Understanding how absence management works in SAP can help in troubleshooting issues related to employee absences.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its system, and there may be specific notes addressing this error.
  
  By following these steps, you should be able to identify and resolve the issue related to the SAP error message 5G629.