How To Fix 5G624 - Absence is not SSP/SMP relevant; no check for change of personal calendar

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 624

• Message text: Absence is not SSP/SMP relevant; no check for change of personal calendar

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5G624 - Absence is not SSP/SMP relevant; no check for change of personal calendar ?

  The SAP error message 5G624 indicates that the absence being processed is not relevant for Statutory Sick Pay (SSP) or Statutory Maternity Pay (SMP). This error typically arises in the context of payroll processing when the system is trying to determine if an absence should be considered for SSP or SMP calculations.
  Cause:
  
  Absence Type Configuration: The absence type being used may not be configured to be relevant for SSP/SMP. This can happen if the absence type is set up incorrectly in the system.
  Employee Master Data: The employee's master data may not have the necessary information or settings that link their absence to SSP/SMP eligibility.
  Personal Calendar: The personal calendar of the employee may not be set up correctly, or there may be no changes that require a check for the personal calendar.
  Absence Duration: The absence may not meet the minimum duration required for SSP/SMP eligibility.
  
  Solution:
  
  
  Check Absence Type Configuration:
  
  Go to the configuration settings for absence types in SAP (usually found in the IMG under "Time Management" -> "Absences" -> "Define Absence Types").
  Ensure that the absence type in question is marked as relevant for SSP/SMP.
  
  
  
  Review Employee Master Data:
  
  Check the employee's master data in the SAP system to ensure that all relevant fields are filled out correctly, particularly those related to payroll and absence management.
  Verify that the employee is eligible for SSP/SMP based on their employment status and the nature of the absence.
  
  
  
  Examine Personal Calendar:
  
  Review the employee's personal calendar settings to ensure they are correctly configured.
  If there are changes to the personal calendar, ensure that they are reflected in the system.
  
  
  
  Validate Absence Duration:
  
  Confirm that the absence duration meets the criteria for SSP/SMP eligibility. For example, SSP typically requires a minimum of four consecutive days of absence.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific details on how to configure absence types and manage employee data related to SSP/SMP.
  
  
  
  Related Information:
  
  SSP/SMP Regulations: Familiarize yourself with the local regulations regarding SSP and SMP, as these can vary by country and may affect how absences are processed.
  SAP Notes: Check for any relevant SAP Notes that may address this error or provide updates to the system that could resolve the issue.
  Testing: After making any changes, conduct tests to ensure that the absence is processed correctly and that the error does not reoccur.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP payroll and absence management.