How To Fix 5G425 - No FPS forms produced; an XML submission is not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 425

• Message text: No FPS forms produced; an XML submission is not possible

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5G425 - No FPS forms produced; an XML submission is not possible ?

  The SAP error message 5G425 ("No FPS forms produced; an XML submission is not possible") typically occurs in the context of payroll processing and reporting in the UK, particularly when dealing with the Full Payment Submission (FPS) to HMRC (Her Majesty's Revenue and Customs). This error indicates that the system was unable to generate the necessary FPS forms, which are required for submitting payroll data electronically.
  Causes:
  
  Missing Payroll Data: The payroll run may not have been completed successfully, or there may be no relevant payroll data for the specified period.
  Configuration Issues: There may be issues with the configuration settings in the SAP system related to payroll processing or FPS reporting.
  Incorrect Selection Criteria: The selection criteria used to generate the FPS forms may not match any employees or payroll periods.
  Technical Issues: There could be technical issues with the SAP system, such as missing authorizations or system errors.
  
  Solutions:
  
  Check Payroll Run: Ensure that the payroll run has been completed successfully for the relevant period. Verify that there are no errors in the payroll processing.
  Review Configuration: Check the configuration settings for payroll and FPS reporting in SAP. Ensure that all necessary settings are correctly configured.
  Verify Selection Criteria: Review the selection criteria used for generating the FPS forms. Make sure that it includes the correct employees and payroll periods.
  Check for Errors: Look for any error messages or logs in the system that may provide more information about why the FPS forms were not produced.
  Reprocess Payroll: If necessary, reprocess the payroll for the affected period to ensure that all data is correctly captured.
  Consult Documentation: Refer to SAP documentation or support notes related to FPS reporting for any specific guidance or troubleshooting steps.
  Contact SAP Support: If the issue persists, consider reaching out to SAP support for further assistance, especially if it appears to be a technical issue.
  
  Related Information:
  
  FPS Reporting: Full Payment Submission is a requirement for employers in the UK to report payroll information to HMRC on or before each payday.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide updates and patches.
  User Authorizations: Ensure that the user attempting to generate the FPS forms has the necessary authorizations to perform this action.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.