How To Fix 5G114 - Employees under & must have NI category "X"

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 114

• Message text: Employees under & must have NI category "X"

What causes this issue?

As the person concerned is under the age of &V1&, he or she does not
qualify for the NI category you have entered. The NI category for
persons under this age is 'X'.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Change the NI category to 'X'.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5G114 - Employees under & must have NI category "X" ?

  The SAP error message 5G114, which states "Employees under & must have NI category 'X'," typically relates to the National Insurance (NI) category settings for employees in the UK payroll system. This error occurs when an employee's NI category does not match the expected category for their employment status or age group.
  Cause:
  
  Incorrect NI Category: The employee has been assigned an NI category that is not appropriate for their age or employment status.
  Configuration Issues: There may be issues in the configuration of the payroll system that do not align with the current regulations or employee classifications.
  Data Entry Errors: Mistakes during data entry when setting up employee records can lead to incorrect NI category assignments.
  
  Solution:
  
  
  Check Employee Records: Review the employee's master data in the SAP system to ensure that the NI category is correctly assigned. This can be done in the employee's infotype 0001 (Organizational Assignment) and infotype 0002 (Personal Data).
  
  
  Update NI Category: If the NI category is incorrect, update it to the appropriate category (e.g., "X" for employees under 21 or apprentices). This can be done through the relevant infotype (usually infotype 0014 for National Insurance).
  
  
  Review Payroll Configuration: Ensure that the payroll configuration aligns with the current National Insurance regulations. This may involve checking the payroll schema and rules to ensure they are set up correctly.
  
  
  Consult Documentation: Refer to SAP documentation or the payroll manual for guidance on the correct NI categories and their implications for payroll processing.
  
  
  Testing: After making changes, run a test payroll to ensure that the error does not reoccur and that the employee's payroll is processed correctly.
  
  
  Related Information:
  
  NI Categories: Familiarize yourself with the different NI categories and their implications for payroll. Categories can vary based on age, employment type, and other factors.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide updates on handling NI categories.
  User Roles: Ensure that the personnel responsible for maintaining employee records have the appropriate access and training to manage NI categories effectively.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a payroll specialist to further investigate the problem.