How To Fix 5G113 - Employee must not hold any certificates for this NI category

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 113

• Message text: Employee must not hold any certificates for this NI category

What causes this issue?

For the standard rate NI categories 'A', 'D', and 'F', an employee must
not hold any certificates. However, by selecting one of the certificate
types, you have indicated that the employee does have a certificate.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If the employee does hold a certificate, use an NI category other than
'A', 'D', or 'F'. If not, set the <LS>No cert.</> indicator.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5G113 - Employee must not hold any certificates for this NI category ?

  The SAP error message 5G113 indicates that an employee is not allowed to hold any certificates for a specific National Insurance (NI) category. This error typically arises in the context of payroll processing or employee data management within the SAP system, particularly in the UK payroll module.
  Cause:
  The error occurs when:
  
  An employee is assigned to a National Insurance category that does not permit them to hold any certificates (e.g., certain NI categories are designated for specific types of employees or situations).
  There may be a mismatch between the employee's NI category and their employment status or other relevant data.
  The employee's records may have been incorrectly set up, leading to this conflict.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Employee's NI Category:
  
  Review the employee's National Insurance category in the SAP system. Ensure that it is appropriate for their employment status and does not conflict with any regulations.
  
  
  
  Review Employee Certificates:
  
  Check if the employee has any existing certificates that are not allowed for their current NI category. If they do, you may need to remove or update these certificates.
  
  
  
  Update Employee Data:
  
  If the NI category is incorrect, update the employee's records to reflect the correct category. This may involve changing their employment status or other related information.
  
  
  
  Consult Payroll Configuration:
  
  Review the payroll configuration settings in SAP to ensure that the NI categories and their associated rules are correctly defined. This may require assistance from a payroll administrator or SAP consultant.
  
  
  
  Documentation and Compliance:
  
  Ensure that all changes comply with local employment laws and regulations regarding National Insurance contributions and employee classifications.
  
  
  
  Testing:
  
  After making the necessary changes, run a test payroll to ensure that the error no longer occurs and that the employee's payroll is processed correctly.
  
  
  
  Related Information:
  
  National Insurance Categories: Familiarize yourself with the different NI categories and their implications for payroll and employee benefits. Each category has specific rules regarding contributions and eligibility for benefits.
  SAP Documentation: Refer to SAP's official documentation or help resources for detailed information on handling payroll errors and managing employee records.
  Consult with HR/Payroll Team: If you are unsure about the correct NI category or how to resolve the issue, consult with your HR or payroll team for guidance.
  
  By following these steps, you should be able to identify the cause of the error and implement the necessary changes to resolve it.