How To Fix 5G112 - Employee must have a valid & certificate for this NI category

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 112

• Message text: Employee must have a valid & certificate for this NI category

What causes this issue?

To qualify for NI categories 'B', 'E', or 'G', an employee must hold a
CA4139 certificate. For NI category 'C', an employee must have a CA4140
or a CA2700 certificate, and for NI category 'S' a CA2700 certificate.
This employee does not hold a valid certificate.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Either select the &V1& certificate indicator or change the NI category.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5G112 - Employee must have a valid & certificate for this NI category ?

  The SAP error message 5G112 indicates that an employee must have a valid certificate for a specific National Insurance (NI) category. This error typically arises in the context of payroll processing in the UK, where employees must have the appropriate National Insurance contributions based on their employment status and earnings.
  Cause:
  
  Missing Certificate: The employee does not have a valid NI certificate for the specified NI category.
  Incorrect NI Category: The employee may be assigned to an incorrect NI category that does not match their eligibility or status.
  Data Entry Errors: There may be errors in the employee's master data, such as incorrect dates or missing information related to their NI contributions.
  Regulatory Changes: Changes in regulations or policies regarding NI contributions may not have been updated in the system.
  
  Solution:
  
  Check Employee Records: Verify the employee's master data in SAP to ensure that all necessary information is correctly entered, including their NI number and category.
  Obtain Valid Certificate: If the employee does not have a valid NI certificate, they should apply for one through the appropriate government channels (e.g., HM Revenue and Customs in the UK).
  Update NI Category: If the employee's NI category is incorrect, update it in the system to reflect the correct category based on their employment status.
  Consult Payroll Team: Work with the payroll or HR team to ensure that all necessary documentation is in place and that the employee is compliant with NI regulations.
  Review Regulatory Changes: Stay informed about any changes in NI regulations and ensure that the SAP system is updated accordingly.
  
  Related Information:
  
  National Insurance Categories: Familiarize yourself with the different NI categories and their requirements. Each category has specific eligibility criteria based on factors like age, employment status, and income.
  SAP Payroll Configuration: Ensure that the SAP payroll configuration is set up correctly to handle NI contributions and that it reflects current regulations.
  Documentation: Keep records of all employee certificates and ensure they are renewed as necessary to avoid future errors.
  
  If the issue persists after checking these areas, it may be beneficial to consult SAP support or your organization's SAP technical team for further assistance.