How To Fix 5G116 - Employee must be female

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 116

• Message text: Employee must be female

What causes this issue?

Only women qualify for the reduced rate NI categories 'B', 'E', and
'G'. The employee concerned is therefore not eligible for any of these
categories.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Enter an NI category other than 'B', 'E', or 'G'.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5G116 - Employee must be female ?

  The SAP error message 5G116: Employee must be female typically occurs in the context of personnel administration when there are specific requirements or validations related to gender for certain employee types or positions. This error is often encountered in organizations that have gender-specific roles or compliance requirements.
  Cause:
  
  Gender-Specific Role: The employee being created or modified is assigned to a role or position that is restricted to female employees only. This could be due to legal, cultural, or organizational policies.
  Data Entry Error: The gender field in the employee's master data may have been incorrectly filled out or left blank.
  Configuration Settings: The SAP system may have been configured to enforce gender-specific rules for certain employee types or positions.
  
  Solution:
  
  Check Employee Data: Verify the gender field in the employee's master data. Ensure that it is correctly set to 'Female' if the role requires it.
  Review Role Requirements: Check the specific role or position that the employee is being assigned to. If it is indeed a female-only role, ensure that the employee meets this requirement.
  Consult with HR: If you believe the error is incorrect or if there are exceptions, consult with your HR department or system administrator to understand the policy and whether any adjustments can be made.
  System Configuration: If you have the necessary permissions, review the configuration settings in SAP to see if the gender restriction can be modified or if there are any specific validation rules that need to be adjusted.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any updates or patches related to this error message. Sometimes, there may be known issues or fixes provided by SAP.
  Documentation: Review the SAP documentation related to personnel administration and employee master data management for more insights on gender-specific roles and configurations.
  User Roles and Permissions: Ensure that the user creating or modifying the employee data has the appropriate permissions to make changes to gender-specific roles.
  
  If the issue persists after checking these areas, it may be beneficial to reach out to SAP support or your internal IT team for further assistance.