How To Fix 5G118 - Ensure a & pension scheme is entered for this employee

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 118

• Message text: Ensure a & pension scheme is entered for this employee

What causes this issue?

To be eligible for certain NI categories, an employee must have a
COSRS or a COMPS pension scheme. For example, for NI category 'D' , a
COSRS pension scheme is required. The employee concerned does not yet
have a pension scheme, or the pension scheme entered on infotype
<ZK>Pensions </>(0071) is not valid for the complete first payroll
period that corresponds to the infotype <ZK>National Insurance</>
(0069) start date.

System Response

The system allows you to create the infotype record.

How to fix this error?

After creating this record, you should create a &V1& pension scheme
(Infotype 0071) record for the employee.

Procedure for System Administrators

To check your pension scheme types, go to the relevant Customizing step
under : Payroll Great Britain-> Payroll Accounting -> Pension Schemes.
To then see what type of pension scheme is involved, select a pension
scheme and choose <ZK>Pension Scheme Definition</>.
However, if you have not yet set up pension schemes for your company,
you should carry out all steps in the IMG chapter <ZK>Pension Schemes
</> .

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5G118 - Ensure a & pension scheme is entered for this employee ?

  The SAP error message 5G118, which states "Ensure a & pension scheme is entered for this employee," typically occurs in the context of payroll processing or employee data management within the SAP Human Capital Management (HCM) module. This error indicates that the system requires a pension scheme to be assigned to the employee in question, which is necessary for payroll calculations and compliance with legal requirements.
  Cause:
  
  Missing Pension Scheme: The employee's master data does not have a pension scheme assigned. This could be due to incomplete data entry during the employee's onboarding process or changes in the employee's status that were not updated in the system.
  Incorrect Configuration: The system may not be configured correctly to recognize the pension scheme for the employee's specific employment type or status.
  Data Migration Issues: If data was migrated from another system, there may have been issues that resulted in missing pension scheme assignments.
  
  Solution:
  
  
  Check Employee Master Data:
  
  Navigate to the employee's master data in the SAP system (Transaction code PA30).
  Verify that the pension scheme is correctly assigned in the relevant infotype (usually Infotype 0580 for pension plans).
  If it is missing, enter the appropriate pension scheme for the employee.
  
  
  
  Review Configuration:
  
  Ensure that the pension scheme is correctly configured in the system. This may involve checking the relevant customizing settings in the SAP HCM module (Transaction code SPRO).
  Make sure that the pension scheme is valid for the employee's country and employment type.
  
  
  
  Consult with Payroll Team:
  
  If you are unsure about which pension scheme to assign, consult with your payroll or HR team to ensure compliance with local laws and company policies.
  
  
  
  Testing:
  
  After making the necessary changes, run a test payroll to ensure that the error does not reoccur and that the pension contributions are calculated correctly.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes related to pension schemes, such as Infotype 0580 (Pension Plan) and Infotype 0581 (Pension Fund).
  Legal Compliance: Understand the legal requirements for pension schemes in your country or region, as these can vary significantly.
  Documentation: Refer to SAP documentation or user manuals for detailed steps on managing employee master data and configuring pension schemes.
  
  If the issue persists after following these steps, it may be necessary to involve your SAP support team or consult SAP notes for any known issues related to this error message.