How To Fix 5E626 - Production mode previously generated: Payroll for &1 already sent in &2

SAP Error Message - Details

• Message type: E = Error

• Message class: 5E - Error messages for Spanish infotypes module pools

• Message number: 626

• Message text: Production mode previously generated: Payroll for &1 already sent in &2

What causes this issue?

There is already a live run for this payroll result in this For Period.
The live run specifies that the system has used payroll results that
have been generated in a previous period. This run is generated as
follows:
Run the payroll for an employee for the period, saving result 1 in
cluster PCL2.
For the same period, run report <LS>Social Insurance Contribution
Templates</> (<DS:TRAN.PC00_M04_CTCE>RPCTC0E0</>) with field <LS>Live
run</> selected or report <LS>SLD: bases file</> (
<DS:TRAN.PC00_M04_CRETA_BASES>RPC_PAYES_CRETA_BASES</>) with field <LS>
Live run</> selected. The report reads result 1 in cluster PCL2 and
saves it in cluster PCL4.

System Response

The system ignores this information and does not include it in the
generated file.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5E626 - Production mode previously generated: Payroll for &1 already sent in &2 ?

  The SAP error message 5E626 indicates that a payroll run for a specific employee (represented by &1) has already been processed and sent for a specific period (represented by &2). This typically occurs in the context of payroll processing when there is an attempt to reprocess or resend payroll data that has already been finalized and sent to the relevant authorities or systems.
  Cause:
  
  Duplicate Payroll Submission: The most common cause of this error is an attempt to submit payroll data for an employee for a period that has already been processed and sent.
  Incorrect Payroll Run: There may have been an attempt to run payroll for a period that has already been closed or finalized.
  System Configuration: The system may be configured to prevent duplicate submissions for compliance reasons.
  
  Solution:
  
  Check Payroll Status: Verify the status of the payroll run for the employee and the specified period. Ensure that the payroll has not already been processed.
  Review Payroll Logs: Look at the payroll logs to confirm whether the payroll was indeed sent and processed. This can help identify if there was an error in the previous submission.
  Correct the Submission: If you need to make changes to the payroll data, you may need to reverse or adjust the previous payroll run before attempting to submit again.
  Consult with Payroll Administrator: If you are unsure about the status or need to make adjustments, consult with your payroll administrator or SAP support team for guidance on how to proceed.
  Use Transaction Codes: Utilize relevant transaction codes (like PC00_MXX_CALC or PC00_MXX_CEDT) to check payroll results and make necessary adjustments.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. SAP frequently releases notes that provide solutions or workarounds for specific error messages.
  Documentation: Review SAP documentation related to payroll processing to understand the workflow and any restrictions on reprocessing payroll.
  User Roles and Permissions: Ensure that the user attempting to process payroll has the necessary permissions to do so, as restrictions may lead to errors.
  
  By following these steps, you should be able to resolve the error and proceed with the payroll processing as needed.