How To Fix 5E526 - Employee has more than one or no infotype 3231 in period (&1 - &2)

SAP Error Message - Details

• Message type: E = Error

• Message class: 5E - Error messages for Spanish infotypes module pools

• Message number: 526

• Message text: Employee has more than one or no infotype 3231 in period (&1 - &2)

What causes this issue?

You have run report <LS>Certific@2</> (<DS:RE.RPCRT2E0>RPCRT2E0</>) o
report <LS>Evaluation of Certific@2 replies</> (<DS:RE.RPURT2E0>RPURT2E0
</>) for a certain period. Infotype 3231 displays more than one entry or
none exactly matching this period.
<ZH>Example</>
You run report <LS>Certific@2</> for the 01.01.2009 - 31.01.2009 period.
There are two entries for this period in the employee infotype 3231: one
entry from 01.01.2009 to 15.01.2009 and another entry from 16.01.2009 to
31.01.2009.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Delete the existing entries in infotype 3231 for the period you choose.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5E526 - Employee has more than one or no infotype 3231 in period (&1 - &2) ?

  The SAP error message 5E526 indicates that there is an issue with the employee's infotype 3231 (which is related to the employee's work schedule) during a specified period. The error specifically states that the employee has either more than one infotype 3231 record or no infotype 3231 record at all for the given period.
  Cause:
  
  Multiple Records: The employee has more than one infotype 3231 record for the specified period. This can happen if the employee's work schedule has been changed multiple times without proper deletion of the previous records.
  No Records: The employee does not have any infotype 3231 records for the specified period. This could occur if the employee was not assigned a work schedule during that time.
  
  Solution:
  
  
  Check Infotype Records:
  
  Use transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the infotype 3231 records for the employee in question.
  Verify if there are multiple entries for the specified period. If so, determine which record is valid and delete or adjust the unnecessary records.
  
  
  
  Create or Update Infotype Record:
  
  If there are no records for the specified period, you will need to create a new infotype 3231 record for the employee. Use transaction code PA30 to add the necessary work schedule information.
  
  
  
  Data Consistency:
  
  Ensure that the data entered is consistent and that there are no overlaps in the validity periods of the infotype records. Each infotype record should have a unique validity period.
  
  
  
  Consult with HR or Payroll Team:
  
  If you are unsure about which records to keep or delete, consult with your HR or payroll team to ensure compliance with company policies and regulations.
  
  
  
  Related Information:
  
  Infotype 3231: This infotype is used to maintain work schedule information for employees. It is crucial for payroll processing and time management.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display), PA30 (Maintain), and PA40 (Personnel Actions) for managing employee data.
  SAP Notes: Check SAP Notes or the SAP Help Portal for any specific notes related to error message 5E526 for additional guidance or updates.
  
  By following these steps, you should be able to resolve the error message and ensure that the employee's work schedule data is correctly maintained in the system.