How To Fix 5E525 - Employee with notification status Sent or Not relevant in period

SAP Error Message - Details

• Message type: E = Error

• Message class: 5E - Error messages for Spanish infotypes module pools

• Message number: 525

• Message text: Employee with notification status Sent or Not relevant in period

What causes this issue?

You have run report <LS>Certific@2</> (<DS:RE.RPCRT2E0>RPCRT2E0</>) for
an employee who already has been included in a communication in the
chosen period. Employees with status <LS>2 Sent</> or <LS>6 Not relevant
</> in infotype 3231 cannot be taken into consideration for the report
run.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If you want to run report <LS>Certific@2</> for the employees who have
not been taken into consideration, edit infotype 3231 and manually
change the employee status to <LS>1 Not sent</> for the chosen period.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5E525 - Employee with notification status Sent or Not relevant in period ?

  The SAP error message 5E525 indicates that there is an issue with the employee's notification status in relation to a specific period. This error typically arises in the context of time management or payroll processing, where the system is trying to process notifications (such as absence notifications) for an employee, but the notifications are either marked as "Sent" or "Not relevant" for the specified period.
  Cause:
  
  Notification Status: The employee has notifications that are either already sent or marked as not relevant for the payroll period being processed.
  Period Configuration: The configuration of the payroll or time management settings may not allow for processing notifications that are in the specified status.
  Data Entry Errors: There may be incorrect data entries or missing notifications for the employee in the system.
  
  Solution:
  
  Check Notification Status: Review the employee's notifications in the system. Ensure that the notifications are in the correct status for the period you are trying to process.
  Update Notification Status: If the notifications are marked as "Sent" or "Not relevant," you may need to change their status to allow processing. This could involve resending notifications or updating their relevance.
  Review Period Settings: Check the payroll or time management settings for the relevant period to ensure that they are configured correctly to accept notifications.
  Consult Documentation: Refer to SAP documentation or help resources for specific instructions on handling notification statuses and related configurations.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check employee records and notifications.
  Infotypes: Look into relevant infotypes (e.g., Infotype 2001 for Absences) to verify the employee's absence records and their statuses.
  SAP Notes: Check for any SAP Notes related to error message 5E525 for additional insights or patches that may resolve the issue.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.