How To Fix 5D828 - Record validity is not limited to one month

SAP Error Message - Details

• Message type: E = Error

• Message class: 5D - Error Messages for German Infotype Module Pools

• Message number: 828

• Message text: Record validity is not limited to one month

What causes this issue?

The validity of the infotype record is not restricted to one month.
All retroactive accounting runs from the periods for which the record
is valid are performed in accordance with the principle of origin. If
this is not required, restrict the validity to a single payroll month.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5D828 - Record validity is not limited to one month ?

  The SAP error message 5D828 ("Record validity is not limited to one month") typically occurs in the context of master data management, particularly when dealing with validity periods for records in SAP systems. This error indicates that the validity period for a record (such as a material, vendor, or customer) is set in a way that exceeds the allowed limit of one month.
  Cause:
  The primary cause of this error is that the validity period for a record is defined in such a way that it spans more than one month. In many SAP configurations, especially in certain modules like SAP Master Data Governance (MDG) or when dealing with specific data types, there are restrictions on how long a record can be valid. This is often a business rule to ensure that data is regularly reviewed and updated.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Validity Dates: Review the validity start and end dates for the record you are trying to create or modify. Ensure that the validity period does not exceed one month.
  
  
  Adjust Dates: If the validity period is indeed set for more than one month, adjust the end date to ensure it falls within the one-month limit.
  
  
  Consult Configuration: If you believe that the one-month limitation is too restrictive for your business needs, consult with your SAP administrator or configuration team. They may be able to adjust the settings in the system to allow for longer validity periods if that aligns with business requirements.
  
  
  Review Business Rules: Ensure that the business rules governing the validity of records are well understood and documented. If necessary, update the business processes to align with the system's capabilities.
  
  
  Testing: After making adjustments, test the changes in a development or quality assurance environment before applying them to the production system.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific guidance or patches related to this error message. SAP frequently updates its documentation and may have specific recommendations for your version of the software.
  Transaction Codes: Familiarize yourself with relevant transaction codes that may help you manage master data, such as MM01 (Create Material), XD01 (Create Customer), or MK01 (Create Vendor).
  Documentation: Review SAP documentation or help files related to master data management and validity periods for more detailed information on how to manage these records effectively.
  
  If the issue persists after following these steps, consider reaching out to SAP support for further assistance.