How To Fix 5D247 - A valid record already exists for this cost assignment

SAP Error Message - Details

• Message type: E = Error

• Message class: 5D - Error Messages for German Infotype Module Pools

• Message number: 247

• Message text: A valid record already exists for this cost assignment

What causes this issue?

You want to create a 'construction pay expenditure' infotype record
with the entered cost assignment. There is already a valid record for
this cost assginment.

How to fix this error?

Check the cost assignment and the start and end of the record.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5D247 - A valid record already exists for this cost assignment ?

  The SAP error message 5D247 ("A valid record already exists for this cost assignment") typically occurs in the context of cost accounting or internal orders when you attempt to create or modify a cost assignment that already has an existing record. This can happen in various transactions related to cost centers, internal orders, or other financial postings.
  Cause:
  
  Duplicate Entry: The most common cause is that there is already a valid record for the same cost assignment (e.g., cost center, internal order) for the same period.
  Incorrect Data Entry: You may be trying to enter data that overlaps with existing records, such as dates or amounts.
  Configuration Issues: There may be configuration settings in the system that prevent the creation of multiple records for the same cost assignment.
  
  Solution:
  
  Check Existing Records: Review the existing records for the cost assignment in question. You can do this by navigating to the relevant transaction (e.g., transaction codes like KSB1 for cost centers or KO03 for internal orders) and checking if there is already a record for the same period.
  Modify Existing Record: If a record already exists, consider modifying it instead of creating a new one. This may involve changing the amounts or dates as necessary.
  Adjust Dates: If you are trying to enter a record for a period that overlaps with an existing record, adjust the dates to ensure there is no conflict.
  Consult Documentation: Review SAP documentation or your organization's internal guidelines for handling cost assignments to ensure compliance with procedures.
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or a functional consultant who specializes in SAP FI/CO (Financial Accounting/Controlling) for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KSB1 (Cost Centers: Actual Line Items), KOB1 (Orders: Actual Line Items), or KO03 (Display Order) to investigate existing records.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Authorization: Ensure that you have the necessary authorizations to create or modify cost assignments in the system.
  Training: If you frequently encounter this error, consider additional training on SAP FI/CO processes to better understand how cost assignments work.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.