How To Fix 5D245 - Employee number does match the initials of the name

SAP Error Message - Details

• Message type: E = Error

• Message class: 5D - Error Messages for German Infotype Module Pools

• Message number: 245

• Message text: Employee number does match the initials of the name

What causes this issue?

Usually, the employee number contains the alphabetical number of the
initials of the employee's name in the 7th and 8th places. This is not
the case here, but this does not necessarily means that there is an
error, because, for example, the name may have been changed.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5D245 - Employee number does match the initials of the name ?

  The SAP error message 5D245, which states "Employee number does not match the initials of the name," typically occurs during processes that involve employee data, such as creating or updating employee records in the SAP system. This error is related to the validation of employee names and their corresponding employee numbers.
  Cause:
  The error arises when the initials derived from the employee's name do not match the expected format or the employee number. This can happen due to several reasons:
  
  Incorrect Name Entry: The employee's name may have been entered incorrectly, leading to mismatched initials.
  Employee Number Format: The employee number may not be formatted correctly or may not correspond to the initials derived from the employee's name.
  Data Consistency Issues: There may be inconsistencies in the employee master data, such as changes in the name that were not reflected in the employee number or vice versa.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Verify Employee Name: Check the employee's name in the SAP system to ensure it is entered correctly. Make sure that the first name and last name are correctly spelled and formatted.
  
  
  Check Initials: Ensure that the initials derived from the employee's name match the expected format. For example, if the employee's name is "John Doe," the initials should be "J.D."
  
  
  Review Employee Number: Confirm that the employee number is correctly assigned and follows the organization's naming conventions. If necessary, update the employee number to match the initials.
  
  
  Data Consistency Check: Perform a data consistency check to ensure that all related records are aligned. This may involve checking other related tables or records in the SAP system.
  
  
  Consult Documentation: Refer to your organization's SAP documentation or guidelines for employee data entry to ensure compliance with naming conventions and formats.
  
  
  Contact SAP Support: If the issue persists after verifying the above points, consider reaching out to your SAP support team or consulting SAP notes for further assistance.
  
  
  Related Information:
  
  SAP Modules: This error is commonly encountered in modules related to Human Capital Management (HCM) or Personnel Administration (PA).
  User Roles: Ensure that the user attempting to make changes has the appropriate permissions to modify employee records.
  SAP Notes: Check for any relevant SAP notes or updates that may address this specific error message or provide additional context.
  
  By following these steps, you should be able to identify and resolve the cause of the error message 5D245 in your SAP system.