How To Fix 5D243 - Employee number contains illegal characters or is incomplete

SAP Error Message - Details

• Message type: E = Error

• Message class: 5D - Error Messages for German Infotype Module Pools

• Message number: 243

• Message text: Employee number contains illegal characters or is incomplete

What causes this issue?

The employee number can only contain digits.
If the employee number is incomplete - for example, contains blanks -
this rule is violated.

System Response

The employee cannot be included in payroll accounting, data medium
exchange with the pension fund, and so on.

How to fix this error?

Enter a full, valid employee number.
If you have already requested a payroll card for a new employee but have
not received it yet, you can use a temporary employee number. The
structure of the temporary employee number is defined as follows:
YYMMDD00NNN99
YY Year of birth
MM Month of birth
DD Day of birth
00 The digit "0" twice
NNN sequence number (001-999)
99 The digit "9" twice

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5D243 - Employee number contains illegal characters or is incomplete ?

  The SAP error message 5D243 indicates that there is an issue with the employee number being used in a transaction or process. Specifically, it suggests that the employee number contains illegal characters or is incomplete. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Illegal Characters: The employee number may contain characters that are not allowed, such as special characters (e.g., @, #, $, etc.) or spaces.
  Incomplete Employee Number: The employee number may be missing digits or characters, making it invalid.
  Incorrect Format: The employee number may not conform to the expected format defined in the system settings (e.g., length, character type).
  Data Entry Error: There may have been a typographical error when entering the employee number.
  
  Solution:
  
  Check the Employee Number: Verify that the employee number is entered correctly. Ensure that it does not contain any illegal characters or spaces.
  Format Compliance: Ensure that the employee number adheres to the required format and length as defined in your SAP system.
  Use Valid Characters: Make sure that only valid alphanumeric characters are used in the employee number.
  Consult Documentation: Refer to your organization’s SAP documentation or guidelines for the correct format of employee numbers.
  System Configuration: If you have access, check the configuration settings in SAP to see if there are specific rules regarding employee number formats.
  Contact Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or system administrator for further assistance.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or updates related to employee number validation.
  User Roles and Permissions: Ensure that the user has the necessary permissions to access or modify employee records.
  Transaction Codes: Familiarize yourself with relevant transaction codes (e.g., PA30 for maintaining HR master data) that may be involved in the process.
  Testing: If you are testing in a development or quality environment, ensure that the employee number you are using exists in that environment.
  
  By following these steps, you should be able to resolve the error message 5D243 and successfully process the employee number in SAP.