How To Fix 5C634 - Value date &1 comes before lock date &2 of account '&3'

SAP Error Message - Details

• Message type: E = Error

• Message class: 5C - HR: Messages for Switzerland

• Message number: 634

• Message text: Value date &1 comes before lock date &2 of account '&3'

What causes this issue?

Value date &V1& for the current posting is before the lock date &V2&
for account '&V3&'.
The lock date should prevent the account from being changed in a
period, for which an account close has already taken place.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If necessary the lock date of the account can be set back. For this a
special extended <DS:P02K_PKKLV>account maintainance authorization</>
is required. If the new posting influences the account close, this
process can, if necessary, be repeated.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5C634 - Value date &1 comes before lock date &2 of account '&3' ?

  The SAP error message 5C634 indicates that there is a conflict between the value date of a transaction and the lock date of the account. Specifically, the value date (the date on which the transaction is considered effective) is earlier than the lock date (the date after which no changes can be made to the account). This typically occurs in financial transactions where certain periods are locked to prevent changes, such as during month-end or year-end closing processes.
  Cause:
  
  Lock Date Set: The account has a lock date set, which prevents any transactions with a value date earlier than this lock date.
  Transaction Date: The transaction you are trying to post has a value date that is before the lock date of the account.
  Period Closing: The error often arises during financial period closing when certain accounts are locked to ensure data integrity.
  
  Solution:
  
  Check Lock Date: Review the lock date for the account in question. You can do this by navigating to the account settings in the relevant module (e.g., FI, CO).
  Adjust Value Date: If possible, change the value date of the transaction to a date that is on or after the lock date.
  Unlock the Period: If the transaction must be processed with the original value date, consider unlocking the period. This should be done with caution and typically requires authorization, as it can affect financial reporting.
  Consult with Finance Team: If you are unsure about changing the lock date or the value date, consult with your finance or accounting team to ensure compliance with internal policies and procedures.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like OB52 to check or change the period lock settings.
  Documentation: Refer to SAP documentation or your organization's guidelines on handling locked periods and transactions.
  User Authorizations: Ensure that you have the necessary authorizations to make changes to account settings or to unlock periods.
  
  Best Practices:
  
  Always verify the implications of changing lock dates or value dates, especially in a production environment.
  Maintain clear communication with your finance team to ensure that all transactions are processed correctly and in compliance with accounting standards.
  Regularly review and manage lock dates to avoid similar issues in the future.