How To Fix 5A196 - Caution: No direct update of HR master data

SAP Error Message - Details

• Message type: E = Error

• Message class: 5A - Basis Personnel Management

• Message number: 196

• Message text: Caution: No direct update of HR master data

What causes this issue?

This transaction would require a large number of update transactions in
the master data area.
To avoid an excessively high runtime, instead of the update, the system
only creates a list of the personnel numbers concerned, which is stored
internally.
To eliminate inconsistency between the PD and the HR master data, you
must start the report RHINTE30 after this transaction. This creates a
batch input session for the personnel numbers collected. When this is
processed, an update is carried out in Master Data.
Automatic disconnection of the direct update is controlled by the
switch PLOGI PRELU in table 77S0.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5A196 - Caution: No direct update of HR master data ?

  The SAP error message 5A196 ("Caution: No direct update of HR master data") typically occurs in the context of Human Resources (HR) data management within SAP systems. This message indicates that there is an attempt to directly update HR master data, which is not allowed due to the system's design to ensure data integrity and consistency.
  Cause:
  
  Direct Update Attempt: The error is triggered when a user or a program tries to directly modify HR master data (like employee records) without going through the appropriate transaction or process.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to perform the update through the standard transaction.
  System Configuration: The system may be configured to prevent direct updates to maintain data integrity, especially in environments where HR data is sensitive and subject to strict compliance regulations.
  
  Solution:
  
  Use Standard Transactions: Instead of attempting a direct update, use the appropriate SAP transaction codes (like PA30 for maintaining HR master data) to make changes to HR master data.
  Check Authorizations: Ensure that the user has the necessary authorizations to perform updates on HR master data. This may involve checking roles and permissions assigned to the user.
  Consult with HR Module Experts: If you are unsure about the correct process or transaction to use, consult with your HR module experts or SAP support team for guidance.
  Review Custom Programs: If the error arises from a custom program or report, review the code to ensure it adheres to SAP's best practices for updating HR data. It may need to be modified to use the appropriate function modules or BAPIs (Business Application Programming Interfaces) for HR data updates.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific guidance or patches related to this error message. SAP frequently updates its documentation and provides solutions for known issues.
  HR Data Management: Familiarize yourself with the HR data management processes in SAP, including the use of infotypes, which are the building blocks of HR master data.
  Training and Documentation: Consider training sessions or documentation on HR data management in SAP to better understand the system's architecture and data handling practices.
  
  By following these steps, you should be able to resolve the error and ensure that HR master data is updated correctly and in compliance with SAP's standards.