How To Fix 5A194 - No access to position & & &

SAP Error Message - Details

• Message type: E = Error

• Message class: 5A - Basis Personnel Management

• Message number: 194

• Message text: No access to position & & &

What causes this issue?

This position number is reserved and may not be edited.
More detailed information, see documentation on the entry "PLOGI
PRELI" in table T77S0.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5A194 - No access to position & & & ?

  The SAP error message 5A194 ("No access to position & & &") typically indicates that a user does not have the necessary authorizations to access a specific position in the system. This can occur in various contexts, such as when trying to view or edit organizational data, employee records, or other related information.
  Cause:
  
  Authorization Issues: The user lacks the required authorizations in their role/profile to access the specified position.
  Position Not Assigned: The position may not be assigned to the user or their organizational unit.
  Data Protection Settings: There may be data protection settings in place that restrict access to certain positions based on user roles.
  Incorrect Position ID: The position ID being accessed may be incorrect or does not exist in the system.
  
  Solution:
  
  
  Check User Authorizations:
  
  Review the user's authorization profile to ensure they have the necessary permissions to access the position.
  Use transaction code SU53 immediately after the error occurs to analyze the authorization check and identify missing authorizations.
  
  
  
  Role Assignment:
  
  If the user lacks the necessary roles, work with your SAP security team to assign the appropriate roles that include access to the required position.
  
  
  
  Verify Position ID:
  
  Ensure that the position ID being accessed is correct and exists in the system. You can check this using transaction code PPOME (for organizational management) or PPOSE.
  
  
  
  Consult with HR or Security Team:
  
  If the issue persists, consult with your HR or SAP security team to investigate further. They can provide insights into any organizational policies or data protection settings that may be affecting access.
  
  
  
  Testing:
  
  After making changes to roles or authorizations, have the user log out and log back in to test if the issue is resolved.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SU01 (User Maintenance), PFCG (Role Maintenance), PPOME, and PPOSE for managing organizational structures.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation on authorization concepts and organizational management to better understand how access is controlled.
  
  If the problem continues after following these steps, it may be necessary to escalate the issue to your SAP Basis or security team for further investigation.