How To Fix 56821 - Posting run & not yet posted. Trip cannot be changed.

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 821

• Message text: Posting run & not yet posted. Trip cannot be changed.

What causes this issue?

A trip cannot be changed if the following applies:
The trip has accounting status 'Transferred to FI' or 'Canc.Posted to
FI'. This status is assigned to the trip as soon as it flows s
uccessfully into a posting run. This status is independent of whether
this posting run was then actually posted.
The posting run into which the trip last flowed was not posted
completely. A posting run is fully posted only if it has the status
'Documents Posted' or 'Zero Postings Posted'. Only the status of the
posting run itself is decisive. It is irrelevant whether the documents
for this trip are posted; this can be the case if the posting run has
the status 'Partially Posted'.

How to fix this error?

RESET N1
Go to posting run management and post the trip transfer documents by
posting the posting run fully.
After that, make your trip changes.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

<ZH>Note:</>
A posting run that has the status 'Zero Posting' also has to be posted.
The status then changes to 'Zero Postings Posted'.
It may not be possible to fully post the posting run, for example, if
the posting run has the status 'Selection is running' or has the status
'Incorrect documents' or 'Partially posted'. In this case, errors in
the documents can prevent the complete posting. Instead of posting the
posting run, you have to discard it. The status of the trips is then
reset to 'Settled'. Preferably, the posting of the posting run should be
enabled, however.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56821 - Posting run & not yet posted. Trip cannot be changed. ?

  The SAP error message "56821 Posting run & not yet posted. Trip cannot be changed" typically occurs in the context of travel management, specifically when dealing with travel expenses and trip postings in the SAP system. This error indicates that there is a posting run that has been initiated for a trip, but it has not yet been completed or posted to the financial accounting system. As a result, changes to the trip cannot be made until the posting run is resolved.
  Cause:
  
  Pending Posting Run: A posting run for the trip has been initiated but not yet completed. This could be due to a delay in processing or an error in the posting run.
  Locked Document: The trip document may be locked for changes because it is in the process of being posted.
  Incomplete Data: There may be missing or incorrect data that is preventing the posting run from completing successfully.
  
  Solution:
  
  Check Posting Run Status: Verify the status of the posting run. You can do this by navigating to the relevant transaction in SAP (e.g., transaction code PR05 for travel expenses) and checking if the posting run is still in progress.
  Complete or Cancel Posting Run: If the posting run is still pending, you may need to complete it or cancel it if it is stuck. This can often be done through the same transaction or by using transaction codes like PRRW (for posting run overview).
  Review Error Logs: Check for any error messages or logs that may indicate why the posting run has not completed. This can provide insights into any data issues that need to be resolved.
  Contact SAP Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting SAP documentation for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PR05 (Travel Expenses), PRRW (Posting Run Overview), and others related to travel management.
  User Authorizations: Ensure that you have the necessary authorizations to view and modify travel expenses and posting runs.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide specific fixes or patches that address known issues.
  Documentation: Review SAP documentation on travel management and posting runs for additional context and troubleshooting steps.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.