How To Fix 56823 - Deleting only possible in status 'rejected' or 'no documents created'

56823 - Overview

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 823

• Message text: Deleting only possible in status 'rejected' or 'no documents created'

What causes this issue?

You tried to delete a posting run that has already been posted or not
yet been rejected.

System Response

The system always has to reject deletion of posted posting runs to
ensure correct accounting.
Other posting runs must be in 'Rejected' status before they can be
deleted, because the trips must be reset to 'Accounted' before
deletion. This is exactly what happens when a posting run is rejected.
An exception is 'No documents created'. In this case deletion can be
performed directly since the status of the trips was not changed.

How to fix this error?

Reject posting runs that have not yet been posted before you try to
delete them.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

56823 - Details

• The SAP error message 56823 indicates that a deletion operation is only permissible when the document is in a specific status, namely 'rejected' or 'no documents created'. This error typically arises in the context of document management or workflow processes within SAP, where certain statuses dictate the actions that can be performed on documents.
  
  Cause:
  
  Document Status: The document you are trying to delete is not in the 'rejected' or 'no documents created' status. It may be in a status that allows for other actions (like approval or processing) but not deletion.
  Workflow Process: The document may be part of an ongoing workflow or approval process, which restricts deletion until it reaches a certain status.
  Data Integrity: SAP enforces these rules to maintain data integrity and prevent accidental deletions of important documents.
  
  
  Solution:
  
  Check Document Status: Verify the current status of the document you are trying to delete. You can do this by navigating to the