How To Fix 3F854 - No cost data has been maintained for basic pay for cost object &3 (&1)

SAP Error Message - Details

• Message type: E = Error

• Message class: 3F - Compensation Management

• Message number: 854

• Message text: No cost data has been maintained for basic pay for cost object &3 (&1)

What causes this issue?

Basic Pay data for employee &V3& (&V1&) for period &V2& is not
available in infotype 0008.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Choose Extras --> Maintain cost data. From here, you can branch
directly to the relevant transaction, and maintain the missing cost
data.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 3F854 - No cost data has been maintained for basic pay for cost object &3 (&1) ?

  The SAP error message 3F854 indicates that there is no cost data maintained for basic pay for a specific cost object. This typically occurs in the context of payroll processing when the system is trying to allocate costs to a cost object (like a cost center or internal order) but cannot find the necessary cost data.
  Cause:
  
  Missing Cost Data: The primary cause of this error is that the cost data for the employee's basic pay has not been maintained in the system for the specified cost object.
  Incorrect Configuration: There may be an issue with the configuration of the cost allocation settings in the payroll or controlling module.
  Cost Object Not Assigned: The cost object (e.g., cost center, internal order) may not be correctly assigned to the employee or the relevant payroll area.
  Data Entry Errors: There could be data entry errors in the employee master data or in the payroll configuration.
  
  Solution:
  
  
  Maintain Cost Data:
  
  Go to the relevant transaction (e.g., PA30 for maintaining HR master data) and check the employee's infotype (e.g., IT0008 for Basic Pay).
  Ensure that the cost object (cost center, internal order) is correctly assigned and that the cost data is maintained.
  
  
  
  Check Configuration:
  
  Review the configuration settings in the payroll module to ensure that cost allocation is set up correctly.
  Check the settings in SPRO (SAP Customizing Implementation Guide) under the relevant payroll and controlling sections.
  
  
  
  Assign Cost Object:
  
  Ensure that the cost object is assigned to the employee in the relevant infotypes (e.g., IT0016 for Organizational Assignment).
  
  
  
  Review Payroll Area:
  
  Check if the payroll area is correctly set up and that it includes the necessary cost objects.
  
  
  
  Run Payroll Simulation:
  
  After making the necessary changes, run a payroll simulation to verify that the error has been resolved.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes related to payroll and cost allocation, such as IT0008 (Basic Pay), IT0016 (Organizational Assignment), and IT0027 (Cost Distribution).
  Transaction Codes: Common transaction codes to check include:
  
  PA30: Maintain HR Master Data
  PA20: Display HR Master Data
  SPRO: Customizing Implementation Guide
  
  
  Documentation: Refer to SAP documentation or help resources for detailed guidance on payroll configuration and cost allocation.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in SAP HR and payroll.