How To Fix XW235 - Please select closed fiscal periods

SAP Error Message - Details

• Message type: E = Error

• Message class: XW - DART - Data Retention Tool

• Message number: 235

• Message text: Please select closed fiscal periods

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message XW235 - Please select closed fiscal periods ?

  The SAP error message XW235, which states "Please select closed fiscal periods," typically occurs when a user attempts to post transactions or make changes in a fiscal period that has already been closed. This is a common scenario in financial accounting where certain periods are locked to prevent further changes after the financial statements have been finalized.
  Cause:
  
  Closed Fiscal Period: The fiscal period you are trying to post to has been closed in the system, meaning that no further transactions can be recorded for that period.
  Configuration Settings: The system settings may be configured to restrict postings to closed periods to maintain the integrity of financial data.
  User Authorization: The user may not have the necessary authorization to post to closed periods, even if the system allows it.
  
  Solution:
  
  
  Check Fiscal Period Status: Verify the status of the fiscal period you are trying to post to. You can do this by navigating to the relevant financial transaction or using transaction codes like OB52 (to check the open and closed periods).
  
  
  Change Posting Period: If the period is closed, you will need to change your posting to an open fiscal period. This can be done by selecting a different period in your transaction.
  
  
  Open the Closed Period: If it is absolutely necessary to post to the closed period (e.g., for corrections), you may need to consult with your finance team or system administrator to temporarily open the period. This is usually done through transaction OB52, but it should be done with caution and proper authorization.
  
  
  Review User Authorizations: Ensure that you have the necessary permissions to post in the desired periods. If not, contact your SAP security administrator to review and adjust your authorizations.
  
  
  Consult Documentation: Refer to your organization's internal documentation or SAP help resources for specific procedures related to your company's financial posting policies.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as OB52 (to manage open and closed periods), FB50 (to post general ledger entries), and others that may be relevant to your posting activities.
  SAP Notes: Check SAP Notes for any updates or specific guidance related to error XW235, as there may be patches or updates that address this issue.
  Training: Consider training sessions or resources on SAP financial postings to better understand how fiscal periods work and how to manage them effectively.
  
  Always ensure that any changes to fiscal periods are in compliance with your organization's accounting policies and procedures.