How To Fix XW234 - You selected open periods for company code &1

SAP Error Message - Details

• Message type: E = Error

• Message class: XW - DART - Data Retention Tool

• Message number: 234

• Message text: You selected open periods for company code &1

What causes this issue?

Company code &V1& has open periods among the fiscal periods that have
been entered as selection criteria for the data extraction.

System Response

This is an information message.

How to fix this error?

Data extracts should only be created for closed fiscal periods.
Otherwise, postings could be made after the data extract was created.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message XW234 - You selected open periods for company code &1 ?

  The SAP error message XW234 indicates that you have selected open periods for a company code that are not allowed for the operation you are trying to perform. This typically occurs in the context of financial transactions, such as posting documents, where the system checks the open and closed periods for the specified company code.
  Cause:
  
  Period Locking: The company code has certain periods locked for posting. This could be due to the fiscal year-end closing process or specific settings in the financial configuration.
  Incorrect Period Selection: The user may have selected a period that is not open for posting, either due to manual selection or system defaults.
  Configuration Settings: The configuration settings for the company code may restrict posting to certain periods based on business rules or compliance requirements.
  
  Solution:
  
  
  Check Open and Closed Periods:
  
  Go to the transaction code OB52 (Change View "Open and Closed Periods").
  Verify the open periods for the relevant company code. Ensure that the period you are trying to post to is indeed open.
  
  
  
  Adjust Posting Periods:
  
  If the period is closed and you need to post to it, you may need to temporarily open the period in OB52. However, this should be done with caution and in accordance with your organization's policies.
  
  
  
  Review User Authorizations:
  
  Ensure that the user has the necessary authorizations to post in the selected period. Sometimes, restrictions may be in place based on user roles.
  
  
  
  Consult with Finance Team:
  
  If you are unsure about changing the open periods, consult with your finance or accounting team to understand the implications of opening a closed period.
  
  
  
  Check for Configuration Issues:
  
  If the issue persists, it may be necessary to review the configuration settings for the company code in the Financial Accounting (FI) module to ensure they align with your business processes.
  
  
  
  Related Information:
  
  
  Transaction Codes: 
  
  OB52: To check and change open and closed periods.
  FB50: To post general ledger entries.
  FBL1N: To view vendor line items, which may also be affected by period settings.
  
  
  
  Documentation: Refer to SAP Help documentation for detailed information on period control and financial posting processes.
  
  
  Support: If the issue cannot be resolved through the above steps, consider reaching out to your SAP support team or consulting SAP Notes for any known issues related to this error message.
  
  
  Always ensure that any changes made to period settings are documented and communicated to relevant stakeholders to maintain compliance and financial integrity.