How To Fix WV527 - Document item cannot be archived; condition record still valid

SAP Error Message - Details

• Message type: E = Error

• Message class: WV - Messages about Sales Price Calculation

• Message number: 527

• Message text: Document item cannot be archived; condition record still valid

What causes this issue?

The item from the pricing document cannot be archived, because relevant
condition records show an unsuitable validity period. Items with status
C are archived only if there are no relevant condition records that are
still valid after the key date. There is at least one relevant condition
record with a validity end date that is after the validity restriction
you entered on the selection screen.

System Response

The item from the pricing document is not written to the archive.

How to fix this error?

Adjust the validity restriction on the selection screen.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WV527 - Document item cannot be archived; condition record still valid ?

  The SAP error message WV527 ("Document item cannot be archived; condition record still valid") typically occurs when you attempt to archive a document that is associated with a condition record that is still valid. This means that the system has identified that there are active condition records related to the document, preventing it from being archived.
  Cause:
  The primary cause of this error is that the document you are trying to archive is linked to a condition record (such as pricing conditions, discounts, etc.) that is still active and valid in the system. SAP does not allow archiving of documents that have dependencies on active condition records to maintain data integrity and ensure that all related information is accessible.
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Identify the Condition Record: Determine which condition record is causing the issue. You can do this by checking the document details and looking for any associated condition records.
  
  
  Review Condition Validity: Check the validity of the condition record. If the condition record is still valid and needed, you may need to keep the document unarchived.
  
  
  Change Condition Record Status: If the condition record is no longer needed, you can change its status to inactive or delete it if appropriate. This will allow the document to be archived.
  
  
  Re-attempt Archiving: After addressing the condition record, try archiving the document again.
  
  
  Consult Documentation: If you are unsure about the implications of changing or deleting condition records, consult your SAP documentation or speak with your SAP administrator or functional consultant.
  
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like SARA (Archive Administration) to manage archiving processes.
  Archiving Objects: Ensure you are familiar with the specific archiving object related to the document you are trying to archive.
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or updates regarding this error message.
  Testing in Development: If you are making changes to condition records, it is advisable to test these changes in a development or test environment before applying them in production.
  
  By following these steps, you should be able to resolve the WV527 error and successfully archive your document.