How To Fix WS_INTRASTAT038 - Billing doc. type & does not exist

SAP Error Message - Details

• Message type: E = Error

• Message class: WS_INTRASTAT - Settlement Management - Intrastat

• Message number: 038

• Message text: Billing doc. type & does not exist

Self-Explanatory Message

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• What is the cause and solution for SAP error message WS_INTRASTAT038 - Billing doc. type & does not exist ?

  The SAP error message:
  WS_INTRASTAT038: Billing doc. type & does not exist
  
  Cause:
  This error occurs during the Intrastat reporting process when the system tries to find the billing document type (sales document type) in the Intrastat configuration, but it does not exist or is not maintained in the Intrastat customizing.
  Intrastat reporting requires that all billing document types used in sales transactions be assigned and configured properly in the Intrastat settings. If a billing document type used in the sales process is missing in the Intrastat configuration, the system cannot determine how to handle the document for Intrastat reporting, resulting in this error.
  
  Solution:
  
  
  Check the Billing Document Type:
  
  Identify the billing document type causing the error (the message will show the document type code).
  
  
  
  Maintain Intrastat Configuration:
  
  Go to transaction OVZ9 (or follow the menu path):
  
  Logistics ? Central Functions ? Intrastat ? Basic Settings ? Define Document Types for Intrastat
  
  
  Here, check if the billing document type is assigned and maintained.
  If it is missing, add the billing document type and maintain the required Intrastat parameters such as:
  
  Document type
  Transaction type
  Movement type
  Other relevant Intrastat fields
  
  
  
  
  
  Check the Sales Document Type in Sales and Distribution:
  
  Verify the billing document type in transaction VOFA or VOV8 to confirm it is correct and active.
  
  
  
  Re-run the Intrastat report:
  
  After maintaining the billing document type in Intrastat customizing, reprocess the Intrastat report.
  
  
  
  
  Related Information:
  
  Intrastat is a system for collecting statistics on the trade in goods between EU member states.
  SAP requires proper configuration of document types to correctly classify and report transactions.
  Missing or incorrect configuration leads to errors during Intrastat data extraction.
  Always ensure that any new billing document types introduced in the system are also maintained in Intrastat customizing.
  For more details, SAP Note or documentation related to Intrastat configuration can be consulted.
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Error
  WS_INTRASTAT038: Billing doc. type & does not exist
  
  
  Cause
  Billing document type used in sales not maintained in Intrastat customizing
  
  
  Solution
  Maintain the billing document type in Intrastat customizing (transaction OVZ9)
  
  
  Transaction
  OVZ9 (Define Document Types for Intrastat), VOFA/VOV8 (Sales Document Types)
  
  
  Additional
  Ensure all billing doc. types used in sales are configured for Intrastat reporting
  
  
  
  
  If you need further help, please provide the billing document type code and the context in which the error occurs.