How To Fix WS_INTRASTAT040 - Additional number does not exist for company code &1 and country &2

SAP Error Message - Details

• Message type: E = Error

• Message class: WS_INTRASTAT - Settlement Management - Intrastat

• Message number: 040

• Message text: Additional number does not exist for company code &1 and country &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message WS_INTRASTAT040 - Additional number does not exist for company code &1 and country &2 ?

  Certainly! Here's a detailed explanation for the SAP error message:
  
  SAP Error Message:
  WS_INTRASTAT040 - Additional number does not exist for company code &1 and country &2
  
  Cause:
  This error occurs during Intrastat reporting when the system tries to retrieve an Additional Number (also known as the VAT identification number or statistical number) for a specific company code and country, but no such number has been maintained or assigned in the system.
  In Intrastat reporting, the Additional Number is required to identify the reporting entity in the partner country. If this number is missing or not maintained in the system for the relevant company code and country, the system cannot complete the Intrastat declaration, resulting in this error.
  
  Where is this Additional Number maintained?
  The Additional Number is maintained in the SAP system in the following customizing path:
  
  SPRO ? Logistics General ? Foreign Trade/Customs ? Intrastat ? Basic Settings ? Define Additional Numbers
  
  Or more specifically:
  
  Transaction code: OBXD (to maintain Additional Numbers)
  Or via the vendor/customer master data (depending on the scenario)
  
  
  Solution:
  
  
  Check if the Additional Number exists for the company code and country:
  
  Go to transaction OBXD or the relevant customizing path.
  Verify if the Additional Number is maintained for the company code and the country in question.
  
  
  
  Maintain the Additional Number:
  
  If missing, create/assign the correct Additional Number for the company code and country.
  The Additional Number is usually the VAT number or a statistical number required by the Intrastat authorities.
  
  
  
  Verify master data:
  
  Ensure that the partner master data (customer/vendor) has the correct country and additional number information.
  Sometimes, the error can also be triggered if the partner's country is not correctly maintained or if the additional number is missing in the partner master.
  
  
  
  Re-run the Intrastat report:
  
  After maintaining the Additional Number, re-execute the Intrastat report or transaction to confirm the error is resolved.
  
  
  
  
  Additional Information:
  
  
  Intrastat Reporting: Intrastat is a system for collecting statistics on the trade in goods between countries of the European Union (EU). It requires detailed information about shipments and receipts of goods between member states.
  
  
  Additional Number: This is a key identifier used in Intrastat declarations to identify the reporting entity in the partner country. It is mandatory for Intrastat reporting.
  
  
  Company Code &1: This placeholder will be replaced by the actual company code in the error message.
  
  
  Country &2: This placeholder will be replaced by the actual country code in the error message.
  
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Error
  WS_INTRASTAT040 - Additional number does not exist for company code &1 and country &2
  
  
  Cause
  Missing Additional Number for the company code and country in Intrastat customizing
  
  
  Solution
  Maintain the Additional Number in transaction OBXD or via SPRO for the company code and country
  
  
  Related Info
  Intrastat reporting requires this number to identify the reporting entity in partner country
  
  
  
  
  If you need the exact steps to maintain the Additional Number or further help with Intrastat configuration, feel free to ask!