How To Fix WS629 - Item & is not relevant for settlement to supplier

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 629

• Message text: Item & is not relevant for settlement to supplier

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message WS629 - Item & is not relevant for settlement to supplier ?

  The SAP error message:
  WS629: Item & is not relevant for settlement to supplier
  
  Cause:
  This error occurs during the settlement process (e.g., in Project System (PS) or Internal Orders) when you try to settle a line item that is not marked as relevant for settlement to a supplier. In other words, the system checks the settlement rule or the line item and finds that the item is not flagged to be settled to an external supplier/vendor.
  Common reasons include:
  
  The settlement rule for the cost element or line item does not specify a receiver of type "Vendor" or "Supplier."
  The line item is only relevant for settlement to other receivers (e.g., cost centers, assets, internal orders) but not to suppliers.
  The settlement profile or settlement rule is incorrectly maintained or missing the supplier as a receiver.
  The line item is a type that cannot be settled to a supplier (e.g., internal postings).
  
  
  Solution:
  To resolve this error, you need to ensure that the item is relevant for settlement to a supplier. Steps include:
  
  
  Check Settlement Rule:
  
  Go to the settlement rule of the object (e.g., Internal Order, WBS element).
  Verify that the settlement rule includes a receiver of type Vendor or Supplier.
  If missing, add a settlement receiver with the appropriate vendor number and settlement proportion.
  
  
  
  Check Settlement Profile:
  
  Ensure the settlement profile assigned to the object allows settlement to vendors.
  The settlement profile controls which receiver types are allowed.
  
  
  
  Check Line Item Characteristics:
  
  Verify the cost element and line item are allowed to be settled to suppliers.
  Some cost elements or line items are restricted to internal settlement only.
  
  
  
  Recreate or Adjust Settlement Rule:
  
  If the settlement rule is incorrect or incomplete, recreate or adjust it to include the supplier as a receiver.
  
  
  
  Run Settlement Again:
  
  After correcting the settlement rule/profile, run the settlement program again.
  
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  KO02 - Change Internal Order (to check settlement rule)
  CJ02 - Change WBS Element (to check settlement rule)
  CJ88 - Settle WBS Element
  KO88 - Settle Internal Order
  OKO7 - Maintain Settlement Profiles
  
  
  
  Tables:
  
  COVP - CO Document Line Items (to check line item details)
  COVR - Settlement Rule
  
  
  
  Notes and Documentation:
  
  SAP Note 000000 (search for WS629 in SAP OSS for specific notes)
  SAP Help Portal on Settlement in Project System/Internal Orders
  
  
  
  
  Summary:
  The error WS629 indicates that the system cannot settle the item to a supplier because the settlement rule or profile does not include a supplier as a receiver. Correcting the settlement rule to include the supplier and ensuring the settlement profile allows supplier settlement will resolve the issue.