How To Fix WS631 - Item can be canceled during creation at header level only if doc. settled

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 631

• Message text: Item can be canceled during creation at header level only if doc. settled

What causes this issue?

Item cancellation is permitted in Settlement using Follow-On Documents
only if:
Settlement on item level
Settlement on header level and the document has "settled" status

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WS631 - Item can be canceled during creation at header level only if doc. settled ?

  Certainly! Here's a detailed explanation for the SAP error message WS631:
  
  SAP Error Message: WS631 - Item can be canceled during creation at header level only if doc. settled
  
  
  Cause:
  This error occurs when you try to cancel an individual item during the creation of a document (such as a billing document, invoice, or settlement document), but the system only allows cancellation at the header level if the document has already been settled.
  In other words:
  
  The system expects that if the document is already settled (fully processed or posted), you cannot cancel individual items during creation.
  Cancellation of items during creation is only allowed if the document is not yet settled.
  If the document is settled, cancellation must be done at the header level (i.e., cancel the entire document, not individual items).
  
  
  When does this typically happen?
  
  During billing or settlement document creation in SD (Sales and Distribution) or FI-CA (Contract Accounts Receivable and Payable).
  When trying to cancel