How To Fix WS628 - Settlement is not possible for settlement status & of item &

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 628

• Message text: Settlement is not possible for settlement status & of item &

Self-Explanatory Message

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• What is the cause and solution for SAP error message WS628 - Settlement is not possible for settlement status & of item & ?

  Certainly! Here's a detailed explanation for the SAP error message:
  
  SAP Error Message:
  WS628 - Settlement is not possible for settlement status & of item &
  
  Cause:
  This error occurs during the settlement process when the system tries to settle a line item that has a settlement status which does not allow further settlement. The settlement status indicates whether an item is open for settlement, partially settled, or fully settled.
  Common causes include:
  
  The item has already been fully settled (status indicates settlement complete).
  The settlement status is set to a value that prevents further settlement (e.g., blocked or closed).
  The system is trying to settle an item that is not eligible for settlement due to configuration or master data settings.
  Incorrect or inconsistent settlement rules or parameters assigned to the item.
  
  
  Explanation of the placeholders:
  
  & (first placeholder): Settlement status code (e.g., 'C' for complete, 'B' for blocked).
  & (second placeholder): Item number or line item identifier.
  
  
  Solution:
  
  
  Check Settlement Status:
  
  Go to the document/item in question and check the settlement status.
  Use transaction codes like CJ20N (Project Builder) or CJ88 (Settlement) to review the settlement status of the item.
  If the status is 'fully settled' or 'blocked', no further settlement is possible.
  
  
  
  Review Settlement Rules:
  
  Verify the settlement rules assigned to the WBS element, network, or cost object.
  Ensure that the settlement receiver and settlement parameters are correctly maintained.
  
  
  
  Reset or Change Settlement Status (if applicable):
  
  If the settlement status is incorrect due to an error, you may need to reset it.
  This can sometimes be done by reversing the settlement or by using specific SAP programs or transactions to reset the status.
  Be cautious: resetting settlement status should be done only after understanding the impact and preferably in consultation with SAP support or experienced consultants.
  
  
  
  Check for Open or Blocked Items:
  
  Ensure that the item is not blocked for settlement due to other reasons (e.g., incomplete data, missing master data, or system locks).
  
  
  
  Consult SAP Notes:
  
  Search for relevant SAP Notes that might address bugs or known issues related to settlement status errors.
  
  
  
  
  Additional Information:
  
  
  Settlement Status Codes:
  
  ' ' (blank) = Not settled
  'B' = Blocked for settlement
  'C' = Completely settled
  'P' = Partially settled
  
  
  
  Transactions to check settlement status:
  
  CJ20N - Project Builder (for WBS elements)
  CN41N - Network overview
  CJ88 - Settle WBS elements or networks
  KOB1 - Orders: Actual line items
  
  
  
  Related Tables:
  
  PRPS - WBS element master data (field: SETSTAT - Settlement status)
  AFVC - Network activities (field: SETSTAT)
  
  
  
  
  Summary:
  The error WS628 indicates that the system cannot settle an item because its settlement status does not allow it. You need to verify the settlement status of the item, ensure settlement rules are correct, and if necessary, reset or correct the status before attempting settlement again.
  
  If you need help with specific steps or transaction codes, feel free to ask!