How To Fix WS626 - Settlement is not possible with settlement status &

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 626

• Message text: Settlement is not possible with settlement status &

Self-Explanatory Message

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• What is the cause and solution for SAP error message WS626 - Settlement is not possible with settlement status & ?

  SAP Error Message:
  
  WS626 - Settlement is not possible with settlement status &
  
  Cause:
  This error occurs when you attempt to perform a settlement for an object (such as a production order, network, or WBS element) that already has a settlement status indicating that settlement is either completed, partially settled, or otherwise not allowed to be processed again in the current state.
  The settlement status field controls whether settlement can be executed on the object. Typical statuses include:
  
  Blank: No settlement has been done yet.
  Partially Settled: Some settlement has been done, but not fully.
  Settled: Settlement is complete.
  Blocked: Settlement is blocked due to some issue.
  
  If the system finds that the settlement status is not appropriate for the settlement run (e.g., already settled or blocked), it throws this error.
  
  When does it occur?
  
  Trying to settle an object that is already fully settled.
  Trying to settle an object that is blocked or has an inconsistent settlement status.
  Attempting to settle an object with a status that does not allow further settlement (e.g., status set by a previous settlement run or manual intervention).
  
  
  Solution:
  
  
  Check the Settlement Status:
  
  Go to the object master data (e.g., production order, WBS element, network).
  Check the settlement status field (usually in the settlement rule or settlement data tab).
  Identify the current status.
  
  
  
  Analyze the Status:
  
  If the status is Settled, no further settlement is possible unless you reverse the previous settlement.
  If the status is Blocked, investigate the reason for the block (e.g., errors in settlement rules, missing receiver, or incorrect settlement parameters).
  
  
  
  Reverse Previous Settlement (if applicable):
  
  If you need to settle again, reverse the previous settlement using transaction KO88 (Order Settlement) or CJ88 (WBS Element Settlement).
  After reversal, the settlement status will be reset, allowing a new settlement run.
  
  
  
  Correct Settlement Rules:
  
  Verify that the settlement rules are correctly maintained.
  Ensure that the receiver objects are valid and active.
  Check for any inconsistencies in the settlement rule.
  
  
  
  Run Settlement Again:
  
  After correcting the status or reversing previous settlements, run the settlement process again.
  
  
  
  
  Related Information:
  
  
  Transactions:
  
  KO88 - Order Settlement
  CJ88 - WBS Element Settlement
  CN88 - Network Settlement
  CJ20N - Project Builder (to check WBS elements and settlement rules)
  CO02 - Change Production Order (to check settlement status)
  
  
  
  Tables:
  
  COEP - CO line items
  COSP - CO cost totals
  COSS - CO settlement data
  AFVC - Operation within order (for settlement status)
  AUFK - Order master data (contains settlement status field)
  
  
  
  Notes and Documentation:
  
  SAP Note 123456 (example) might provide specific fixes or patches.
  SAP Help Portal on Settlement in Controlling (CO) module.
  
  
  
  
  Summary:
  The error WS626 indicates that the system does not allow settlement because the object’s settlement status is not suitable for settlement. You need to check the current settlement status, possibly reverse previous settlements, correct settlement rules, and then re-run the settlement process.
  
  If you provide the exact object type (order, WBS, network) and transaction you are using, I can give more tailored advice.