How To Fix WS625 - Document & does not have settlement document category & &

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 625

• Message text: Document & does not have settlement document category & &

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message WS625 - Document & does not have settlement document category & & ?

  The SAP error message:
  WS625 Document & does not have settlement document category & &
  typically occurs during the settlement process in SAP, especially when dealing with internal orders, projects, or other settlement objects.
  
  Cause
  This error indicates that the system is trying to settle a document (e.g., an internal order or a project) but the document does not have a settlement document category assigned. The settlement document category is essential because it defines how the system processes the settlement document, including the type of accounting document to be created.
  Common causes include:
  
  The settlement rule or settlement profile is not properly maintained.
  The document being settled is missing the settlement document category in its configuration.
  The settlement profile assigned to the order or project does not specify a settlement document category.
  Customizing settings for settlement document categories are incomplete or incorrect.
  
  
  Solution
  
  
  Check Settlement Profile:
  
  Go to transaction OKO7 (for internal orders) or the relevant customizing path for your settlement object.
  Verify that the settlement profile assigned to the order or project has a valid settlement document category assigned.
  
  
  
  Maintain Settlement Document Category:
  
  In customizing, navigate to:
  IMG ? Controlling ? Internal Orders ? Settle ? Define Settlement Document Categories
  
  Ensure that the settlement document category relevant to your settlement profile is properly defined.
  
  
  
  Check Settlement Rule:
  
  Verify the settlement rule assigned to the order or project.
  Make sure the receiver objects and settlement types are correctly maintained.
  
  
  
  Review Document and Settlement Parameters:
  
  Check the document that is being settled to ensure it is correctly created and linked to the settlement profile.
  If the document is incomplete or missing key data, correct it.
  
  
  
  Reprocess Settlement:
  
  After correcting the customizing and master data, re-run the settlement process.
  
  
  
  
  Additional Information
  
  Settlement Document Category controls the type of accounting document created during settlement (e.g., FI document, CO document).
  This error is common when customizing is incomplete or when master data is inconsistent.
  If you are dealing with projects (PS module), similar settings exist for settlement profiles and document categories.
  Always check the customizing settings in the IMG under Controlling ? Internal Orders or Project System ? Settlement.
  
  
  Summary
  
  
  
  Aspect
  Details
  
  
  
  
  Error Message
  WS625 Document & does not have settlement document category & &
  
  
  Cause
  Missing or incorrect settlement document category in settlement profile or customizing.
  
  
  Solution
  Maintain settlement document category in customizing and ensure settlement profile is correct.
  
  
  Transactions/IMG Paths
  OKO7 (internal orders), IMG ? Controlling ? Internal Orders ? Settle ? Define Settlement Document Categories
  
  
  Related Areas
  Internal Orders, Project System, Settlement Profiles, Settlement Rules
  
  
  
  
  If you provide the exact scenario (e.g., internal order settlement, project settlement), I can give more tailored instructions.