How To Fix WS588 - Documents with document date &1 available for invoicing party &2

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 588

• Message text: Documents with document date &1 available for invoicing party &2

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

The system alerts you to a possible double entry of the same invoice
document and therefore to a possible double payment.

How to fix this error?

The current document can be posted despite this message. To avoid a
double entry:
Check if the current document has already been recorded in the system
Check your entry for correctness.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WS588 - Documents with document date &1 available for invoicing party &2 ?

  Certainly! Here's a detailed explanation for the SAP error message WS588:
  
  SAP Error Message: WS588
  Message Text:
  
  Documents with document date &1 available for invoicing party &2
  
  1. Cause
  This message typically appears in the context of billing or invoicing processes in SAP, especially within the Sales and Distribution (SD) or Financial Accounting (FI) modules.
  
  The system is informing you that there are existing documents (such as deliveries, goods issues, or previous invoices) with a specific document date (&1) for the invoicing party (&2).
  This usually occurs when you attempt to create a new billing document or invoice, and the system detects that there are already documents available for invoicing for the same party and date.
  It can be a warning or informational message indicating that you might be duplicating invoices or that there are pending documents that need to be processed first.
  Sometimes, it may also indicate that the system is grouping documents by date and invoicing party, and you are trying to create an invoice outside of this grouping.
  
  
  2. Solution
  
  
  Check existing documents:
  
  Review the documents with the specified document date for the invoicing party. Use transaction codes like VF03 (Display Billing Document), VL03N (Display Outbound Delivery), or FB03 (Display Document) to inspect existing invoices or deliveries.
  
  
  Verify billing relevance:
  
  Ensure that the documents you are trying to invoice have not already been invoiced or are not blocked for billing.
  
  
  Consolidate billing:
  
  If multiple deliveries or orders exist for the same invoicing party and date, consider consolidating them into a single billing document to avoid duplicates.
  
  
  Adjust billing date or parameters:
  
  If the system groups documents by date, you might need to adjust the billing date or selection criteria to create a new invoice without conflict.
  
  
  Check for open items:
  
  In Financial Accounting, verify if there are open items or pending invoices for the invoicing party that need to be cleared or processed.
  
  
  Consult configuration:
  
  Sometimes, billing document creation is controlled by specific settings in the billing type or copy control. Check if these settings enforce grouping by date or invoicing party.
  
  
  
  3. Related Information
  
  
  Transaction Codes:
  
  VF01 – Create Billing Document
  VF03 – Display Billing Document
  VL01N / VL02N / VL03N – Create/Change/Display Outbound Delivery
  FB03 – Display Financial Document
  
  
  
  Tables:
  
  VBRK – Billing Document Header
  VBRP – Billing Document Item
  LIKP – Delivery Header
  LIPS – Delivery Item
  
  
  
  Notes and Documentation:
  
  Check SAP OSS Notes related to billing document creation and grouping.
  Review SAP SD Billing configuration guides for billing document grouping and date handling.
  
  
  
  Common Scenarios:
  
  Partial deliveries and billing.
  Billing plan and milestone billing.
  Credit memo and debit memo processing.
  
  
  
  
  If you provide the exact context (e.g., transaction used, process step), I can help tailor the solution further.