How To Fix WS589 - Docs with invoice no. &1 and doc. date &2 avail. for invoicing party &3

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 589

• Message text: Docs with invoice no. &1 and doc. date &2 avail. for invoicing party &3

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

The system alerts you to a possible double entry of the same invoice
document and therefore to a possible double payment. Since the invoice
number is taken, the invoice document is entered by way of an eSOA
Service (InvoiceRequest_In).

How to fix this error?

The current document can be posted despite this message. To avoid a
double entry:
Check if the current document has already been recorded in the system.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WS589 - Docs with invoice no. &1 and doc. date &2 avail. for invoicing party &3 ?

  Certainly! Here's a detailed explanation for the SAP error message WS589:
  
  SAP Error Message: WS589
  Text:
  
  "Docs with invoice no. &1 and doc. date &2 avail. for invoicing party &3"
  
  Meaning / Cause:
  This message indicates that there are already existing documents (such as billing documents or invoices) with the same invoice number (&1) and document date (&2) for the invoicing party (&3). SAP is warning you that an invoice with this number and date has already been created for this customer/vendor.
  This typically occurs during the creation of billing documents or invoice postings when the system checks for duplicate invoice numbers to avoid double billing or duplicate entries.
  
  Why does this happen?
  
  Duplicate Invoice Number: The invoice number you are trying to post or create already exists in the system for the same invoicing party.
  Invoice Number Check: SAP performs a check to prevent duplicate invoice numbers for the same customer/vendor to ensure data consistency and avoid billing errors.
  Manual Entry or Integration Issue: Sometimes, manual entry errors or issues in interfacing systems (like EDI or external billing systems) can cause attempts to post duplicate invoice numbers.
  
  
  Solution / How to resolve:
  
  
  Check Existing Documents:
  
  Use transaction VF03 (Display Billing Document) or FB03 (Display Document) to search for the existing invoice number (&1) for the invoicing party (&3).
  Verify if the invoice with the same number and date already exists.
  
  
  
  Use a Unique Invoice Number:
  
  If the invoice number is duplicated, assign a new, unique invoice number for the new billing document.
  Ensure that the invoice numbering logic (manual or automatic) prevents duplicates.
  
  
  
  Adjust Number Range or Number Assignment:
  
  Check the number range intervals for billing documents or invoices to ensure they are correctly maintained and do not overlap.
  If using external invoice numbers, ensure the interface or manual entry process prevents duplicates.
  
  
  
  Check for Open or Cancelled Documents:
  
  Sometimes, a document might have been created and then cancelled or reversed. Check if the invoice number is still blocked or reserved.
  If necessary, clear or reset the invoice number status.
  
  
  
  Consult with FI/SD Team:
  
  If unsure, involve the Finance (FI) or Sales & Distribution (SD) team to verify the invoice numbering and billing process.
  
  
  
  
  Related Information:
  
  Transaction Codes:
  
  VF01 - Create Billing Document
  VF03 - Display Billing Document
  FB03 - Display FI Document
  OBH2 - Number Range Maintenance for Billing Documents
  
  
  Tables:
  
  VBRK - Billing Document Header
  BKPF - Accounting Document Header
  
  
  Notes:
  
  SAP Note related to duplicate invoice number checks might provide additional insights.
  
  
  Configuration:
  
  Invoice number check is controlled in SD billing and FI document posting settings.
  Number range intervals should be properly maintained to avoid overlaps.
  
  
  
  
  Summary:
  The WS589 message is a duplicate invoice warning indicating that an invoice with the same number and date already exists for the invoicing party. To resolve, verify existing documents, use unique invoice numbers, and ensure proper number range configuration.
  
  If you need help with specific steps or transaction codes, feel free to ask!