How To Fix WS586 - There are multiple documents for standard ID &1 &2 &3 &4. Check entry

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 586

• Message text: There are multiple documents for standard ID &1 &2 &3 &4. Check entry

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message WS586 - There are multiple documents for standard ID &1 &2 &3 &4. Check entry ?

  Certainly! Here's a detailed explanation for SAP error message WS586:
  
  SAP Error Message: WS586
  Text:
  
  There are multiple documents for standard ID &1 &2 &3 &4. Check entry.
  
  Cause:
  This error occurs in SAP when the system expects a unique document for a given Standard ID (such as a business partner, vendor, customer, or other master data identifier) but finds multiple documents or entries with the same ID. This situation typically arises in scenarios involving:
  
  Duplicate master data records.
  Multiple documents created with the same standard ID in processes like invoice verification, payment processing, or document referencing.
  Data inconsistencies or incorrect data entry.
  Integration or interface issues where multiple documents are created for the same reference.
  
  For example, in the context of payment processing or invoice verification, the system tries to find a unique document based on the standard ID but finds more than one, causing ambiguity.
  
  Solution:
  To resolve the WS586 error, follow these steps:
  
  
  Identify the Documents:
  
  Use the information provided in the message (the placeholders &1, &2, &3, &4 will be replaced by actual values) to identify the conflicting documents.
  Use transaction codes like FB03 (Display Document), FBL1N (Vendor Line Items), FBL5N (Customer Line Items), or relevant master data transactions to find the documents.
  
  
  
  Check for Duplicates:
  
  Verify if there are duplicate documents or master data entries for the same standard ID.
  Check if the documents are valid or if some are erroneous duplicates.
  
  
  
  Correct the Data:
  
  If duplicates exist, decide which document is correct.
  Delete or block the incorrect or duplicate documents if possible.
  If master data duplicates exist, merge or clean up the master data records.
  
  
  
  Check Customizing and Interfaces:
  
  Review any interfaces or batch jobs that create documents to ensure they do not create duplicates.
  Check if any custom code or user exits are causing multiple documents to be created.
  
  
  
  Reprocess the Transaction:
  
  After cleaning up duplicates, reprocess the transaction that caused the error.
  
  
  
  Consult SAP Notes:
  
  Check SAP Notes for any known issues related to WS586 in your SAP version.
  
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  FB03 – Display Document
  FBL1N – Vendor Line Items
  FBL5N – Customer Line Items
  SE16/SE16N – Data Browser to check tables related to documents or master data
  
  
  
  Common Tables to Check:
  
  BKPF (Accounting Document Header)
  BSEG (Accounting Document Segment)
  LFA1 (Vendor Master)
  KNA1 (Customer Master)
  
  
  
  Typical Scenarios:
  
  Invoice verification where multiple invoices exist for the same PO and standard ID.
  Payment processing where multiple open items exist for the same vendor/customer.
  Master data maintenance where duplicate entries exist.
  
  
  
  SAP Notes:
  
  Search SAP Support Portal for notes related to WS586 for your SAP release.
  
  
  
  
  Summary:
  WS586 indicates multiple documents exist for a standard ID where only one is expected. The solution involves identifying and resolving duplicates in documents or master data, ensuring data consistency, and reprocessing the transaction.
  
  If you provide the exact context or transaction where this error occurs, I can help with more specific guidance.