How To Fix WS365 - No documents (invoicing party) were selected

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 365

• Message text: No documents (invoicing party) were selected

What causes this issue?

No invoicing party exists that matches the selection criteria. As a
result, no documents were selected.
&system_response&
No documents are selected.

How to fix this error?

Check your selection criteria, and execute the report again if
necessary.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WS365 - No documents (invoicing party) were selected ?

  The SAP error message WS365: No documents (invoicing party) were selected typically occurs in the context of billing or invoicing processes, especially when generating billing documents or invoices in Sales and Distribution (SD) or Financial Accounting (FI).
  
  Cause
  
  No billing documents found for the invoicing party: The system is trying to create or process billing documents for a specific invoicing party, but no relevant documents (e.g., deliveries, sales orders, or billing requests) have been selected or exist for that party.
  Selection criteria too restrictive or incorrect: The selection parameters used to find documents for invoicing do not match any existing documents.
  Missing or incorrect assignment of invoicing party: The invoicing party might not be correctly assigned or maintained in the sales documents or master data.
  Data inconsistency or incomplete data: The documents that should be invoiced are not properly linked to the invoicing party or are incomplete.
  
  
  When does it occur?
  
  During billing document creation (e.g., transaction VF01, VF04).
  When running billing due list or collective billing.
  When processing billing requests or invoice lists filtered by invoicing party.
  
  
  Solution
  
  
  Check the selection criteria:
  
  Verify the invoicing party entered in the billing transaction.
  Ensure that the selection parameters (dates, sales organization, document types, etc.) are correct and not too restrictive.
  
  
  
  Verify master data:
  
  Check the customer master data for the invoicing party (transaction XD03/VD03).
  Ensure the invoicing party is correctly assigned in the sales documents (sales orders, deliveries).
  
  
  
  Check sales documents:
  
  Confirm that there are sales orders or deliveries that are ready for billing and assigned to the invoicing party.
  Use transaction VA03 (Display Sales Order) or VL03N (Display Delivery) to verify.
  
  
  
  Run billing due list with broader criteria:
  
  Use transaction VF04 to generate a billing due list.
  Try to run it without specifying the invoicing party or with a wider date range to see if documents appear.
  
  
  
  Check for incomplete or blocked documents:
  
  Some documents might be incomplete or blocked for billing.
  Use transaction VF02 to check billing documents or billing requests.
  
  
  
  Consult SAP Notes:
  
  Sometimes, specific SAP Notes address this error in particular scenarios.
  
  
  
  
  Related Information
  
  
  Transaction codes:
  
  VF01 – Create Billing Document
  VF04 – Billing Due List
  VA03 – Display Sales Order
  VL03N – Display Delivery
  XD03/VD03 – Display Customer Master
  
  
  
  SAP Modules:
  
  SD (Sales and Distribution)
  FI (Financial Accounting)
  
  
  
  Common SAP Notes:
  
  Check SAP Service Marketplace for notes related to WS365 or billing document selection issues.
  
  
  
  
  Summary
  
  
  
  Aspect
  Details
  
  
  
  
  Error Message
  WS365 No documents (invoicing party) were selected
  
  
  Cause
  No billing documents found for the invoicing party due to incorrect selection or missing data
  
  
  Solution
  Verify selection criteria, check master data and sales documents, run billing due list with broader criteria
  
  
  Related T-codes
  VF01, VF04, VA03, VL03N, XD03/VD03
  
  
  
  
  If you provide more context (e.g., transaction used, process step), I can help tailor the solution further.