How To Fix WS240 - Different invoicing party at supplier sttlmnt list header and item level

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 240

• Message text: Different invoicing party at supplier sttlmnt list header and item level

What causes this issue?

The invoicing party &V1& of the individual settlement document is
different from the invoicing party &V2& in the supplier settlement list.

System Response

The data cannot be processed.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WS240 - Different invoicing party at supplier sttlmnt list header and item level ?

  Certainly! Here's a detailed explanation for the SAP error message WS240: Different invoicing party at supplier settlement list header and item level:
  
  Error Message:
  WS240 - Different invoicing party at supplier settlement list header and item level
  
  Cause:
  This error occurs during the processing of a Supplier Settlement List (e.g., in the context of Vendor Invoice Verification or Supplier Settlement in Logistics Invoice Verification) when the invoicing party specified at the header level of the settlement list does not match the invoicing party specified at the item level.
  
  The invoicing party is a key field that identifies the party responsible for invoicing.
  SAP requires consistency between the invoicing party at the header and item levels to ensure correct processing and posting.
  If there is a mismatch, SAP throws this error to prevent inconsistent or incorrect invoice processing.
  
  
  Where it occurs:
  
  During the creation or posting of a Supplier Settlement List (transaction codes like MRRL, MRBR, or custom settlement processes).
  In the Supplier Settlement List Header and Item data, the invoicing party must be consistent.
  Often encountered in scenarios involving subcontracting, consignment, or third-party processing where multiple parties might be involved.
  
  
  Solution:
  
  
  Check the Invoicing Party at Header and Item Level:
  
  Review the supplier settlement list header data.
  Review each item’s invoicing party.
  Ensure that the invoicing party is the same in both places.
  
  
  
  Correct the Invoicing Party:
  
  If the invoicing party at the item level is incorrect, update it to match the header.
  Alternatively, if the header invoicing party is wrong, correct it to match the item level.
  
  
  
  Data Consistency:
  
  Ensure master data consistency for the vendor and related parties.
  Check vendor master data (transaction XK03) for invoicing party details.
  Check if any custom logic or user-exits are modifying the invoicing party during processing.
  
  
  
  Reprocess the Settlement List:
  
  After correction, reprocess the settlement list.
  The error should no longer occur if invoicing parties are consistent.
  
  
  
  Consult Configuration:
  
  If the problem persists, check the configuration for invoicing party determination in Logistics Invoice Verification.
  Verify if any custom enhancements or BAdIs are influencing invoicing party assignment.
  
  
  
  
  Additional Information:
  
  Invoicing Party is often linked to the Vendor or a Third Party responsible for invoicing.
  This error helps maintain data integrity and ensures that the invoice is posted against the correct party.
  In some cases, the invoicing party might be derived from the purchase order or contract; inconsistencies there can propagate to the settlement list.
  If subcontracting or consignment processes are involved, verify the partner functions and related master data.
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Error Message
  WS240 - Different invoicing party at supplier settlement list header and item level
  
  
  Cause
  Mismatch between invoicing party at header and item level in supplier settlement list
  
  
  Solution
  Ensure invoicing party is consistent at header and item level; correct master data
  
  
  Where it occurs
  Supplier Settlement List processing in Logistics Invoice Verification
  
  
  Related Transactions
  MRRL, MRBR, XK03 (Vendor Master Display)
  
  
  
  
  If you need help with specific transaction steps or debugging, please provide more details about your scenario!