How To Fix WRF_APC365 - Distributed items generated from source item &1 &2 could not be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: WRF_APC - Messages for Operational Assortment Planning and Control

• Message number: 365

• Message text: Distributed items generated from source item &1 &2 could not be deleted

What causes this issue?

Items created by the putaway quantity distribution of source item &V1&
&V2& could not be deleted. They could be locked by another user.

System Response

How to fix this error?

Try again later to update the putaway quantity distribution.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WRF_APC365 - Distributed items generated from source item &1 &2 could not be deleted ?

  Certainly! Here's a detailed explanation for the SAP error message:
  
  SAP Error Message:
  WRF_APC365 Distributed items generated from source item &1 &2 could not be deleted
  
  Meaning / Cause:
  This error occurs in the context of Product Costing or Production Planning when the system tries to delete distributed (or assigned) items that were generated from a source item during a costing or production order process, but the deletion fails.
  
  The message indicates that the system attempted to delete distributed items (e.g., components, activities, or cost elements) that originated from a particular source item (identified by the placeholders &1 and &2), but was unable to do so.
  This usually happens during costing runs, order settlement, or order release processes where the system tries to clean up or update cost component splits or distributed cost elements.
  The failure to delete can be caused by:
  
  Data inconsistencies or locks on the distributed items.
  The distributed items are referenced elsewhere (e.g., in settlements, confirmations, or other dependent documents).
  Authorization issues preventing deletion.
  Technical issues such as database locks or inconsistencies.
  
  
  
  
  Common Scenarios:
  
  During costing runs (CK40N, CK11N) or order settlement (CO88), the system tries to update or delete distributed cost items.
  When a production order or process order is deleted or changed, the system attempts to delete related distributed items.
  If the distributed items are already settled or referenced, deletion is blocked.
  
  
  Solution / How to Resolve:
  
  
  Check for Locks or References:
  
  Verify if the distributed items are locked or referenced by other documents.
  Use transaction codes like SM12 to check for locks.
  Check if the items are settled or referenced in settlement documents (CO88, KO88).
  
  
  
  Check Authorizations:
  
  Ensure the user performing the operation has the necessary authorizations to delete or modify distributed items.
  
  
  
  Re-run the Process:
  
  Sometimes, simply re-running the costing or settlement process after ensuring no locks or references exist can resolve the issue.
  
  
  
  Data Consistency Checks:
  
  Run consistency checks for costing or production orders.
  Use transaction CKM3 or COHV to analyze order status and related cost items.
  
  
  
  Manual Cleanup (if necessary):
  
  In rare cases, manual deletion or correction of distributed items in the database might be required.
  This should only be done under guidance from SAP Support or experienced consultants.
  
  
  
  SAP Notes and Support:
  
  Search for relevant SAP Notes using the message number or keywords.
  Example SAP Note: Check for notes related to WRF_APC365 or costing errors.
  If unresolved, raise a support ticket with SAP including detailed logs and system information.
  
  
  
  
  Related Information:
  
  Module: Production Planning (PP), Product Costing (CO-PC), Controlling (CO)
  Transactions: CK11N (Costing), CK40N (Costing Run), CO88 (Order Settlement), COHV (Order Processing)
  Tables: 
  
  COEP (CO line items)
  COSP/COSS (Costing data)
  AFVC/AFKO (Order data)
  
  
  Common SAP Notes:  
  
  Check SAP ONE Support Launchpad for notes related to APC (Activity Price Calculation) errors.
  Notes related to distributed cost items deletion issues.
  
  
  
  
  Summary:
  The error WRF_APC365 indicates a failure to delete distributed items generated from a source item during costing or order processing. The root cause is often data locks, references, or authorization issues. The solution involves checking locks, references, authorizations, re-running processes, and possibly consulting SAP Notes or Support for complex cases.
  
  If you provide the exact context (transaction, process step), I can help you with more specific troubleshooting steps.