How To Fix WP612 - GR quantity greater than delivery item quantity

SAP Error Message - Details

• Message type: E = Error

• Message class: WP - Messages from POS interface

• Message number: 612

• Message text: GR quantity greater than delivery item quantity

Self-Explanatory Message

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• What is the cause and solution for SAP error message WP612 - GR quantity greater than delivery item quantity ?

  Certainly! Here's a detailed explanation for the SAP error message WP612: GR quantity greater than delivery item quantity:
  
  Error Message
  WP612: GR quantity greater than delivery item quantity
  
  Cause
  This error occurs during the Goods Receipt (GR) process against a delivery or purchase order when the quantity you are trying to post as received (GR quantity) exceeds the quantity specified in the delivery item.
  In other words, the system is preventing you from posting a receipt of goods for a quantity larger than what was originally delivered or expected in the delivery document.
  Common causes include:
  
  Attempting to post a GR for a quantity larger than the delivery quantity.
  Partial deliveries already posted, and the cumulative GR quantity exceeds the delivery quantity.
  Incorrect data entry or misunderstanding of the delivery quantities.
  Delivery document not updated correctly or inconsistencies between purchase order, delivery, and GR.
  
  
  Solution
  To resolve this error, consider the following steps:
  
  
  Check Delivery Quantity:
  
  Verify the delivery quantity in the delivery document (VL03N or VL02N).
  Confirm the quantity that has already been received (GR quantity posted).
  
  
  
  Check GR Quantity:
  
  Ensure that the quantity you are trying to post in the GR transaction (MIGO or MB01) does not exceed the remaining quantity in the delivery.
  
  
  
  Adjust Quantity:
  
  If you mistakenly entered a higher quantity, correct it to match the delivery quantity or the remaining quantity to be received.
  
  
  
  Check Purchase Order and Delivery Consistency:
  
  Verify that the purchase order quantity and delivery quantity are consistent.
  If the delivery quantity is less than the PO quantity, ensure that the GR is posted against the delivery quantity, not the PO quantity.
  
  
  
  Partial Deliveries:
  
  If partial deliveries are allowed, ensure that the cumulative GR quantity does not exceed the delivery quantity.
  
  
  
  If Over-Delivery is Allowed:
  
  In some cases, over-delivery tolerance can be configured in the purchase order item. Check the tolerance limits in the PO item (ME22N) under the "Delivery" tab.
  If over-delivery is allowed, the system should permit posting a GR quantity slightly higher than the delivery quantity within tolerance limits.
  
  
  
  Correct Document Flow:
  
  Check the document flow to ensure that the delivery and GR documents are correctly linked and updated.
  
  
  
  
  Related Information
  
  
  Transaction Codes:
  
  VL02N / VL03N — Change / Display Delivery
  MIGO — Goods Movement (GR posting)
  ME22N — Change Purchase Order
  MB51 — Material Document List (to check posted GRs)
  
  
  
  SAP Notes:
  
  Sometimes SAP Notes address specific scenarios or bugs related to this error. Check the SAP Support Portal for notes related to message WP612.
  
  
  
  Configuration:
  
  Over-delivery tolerance is set in the purchase order item under the "Delivery" tab.
  If you want to allow over-delivery, configure tolerance limits in the IMG path:
  Materials Management -> Purchasing -> Purchase Order -> Define Tolerances for Goods Receipt
  
  
  
  
  Summary
  
  
  
  Aspect
  Details
  
  
  
  
  Cause
  GR quantity entered is greater than the delivery item quantity.
  
  
  Solution
  Verify and correct GR quantity to not exceed delivery quantity; check PO and delivery.
  
  
  Related Info
  Check over-delivery tolerance settings; use VL02N, MIGO, ME22N for verification.
  
  
  
  
  If you provide more context (e.g., transaction used, document numbers), I can help you with more specific troubleshooting steps.