How To Fix WK505 - You are not authorized to display the quota of &

SAP Error Message - Details

• Message type: E = Error

• Message class: WK - BPT: Messages integr. inbox

• Message number: 505

• Message text: You are not authorized to display the quota of &

Self-Explanatory Message

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• What is the cause and solution for SAP error message WK505 - You are not authorized to display the quota of & ?

  Certainly! Here's detailed information about the SAP error message WK505: "You are not authorized to display the quota of &":
  
  Error Message
  WK505: You are not authorized to display the quota of &
  
  Cause
  This error occurs when a user tries to display or access quota information in the SAP Workflow system but lacks the necessary authorization. Specifically, the user does not have the required authorization object(s) to view the workflow quota data.
  In SAP Workflow, quotas are used to limit the number of workflow tasks or work items assigned to a user or organizational unit. Access to display or manage these quotas is controlled by authorizations.
  
  Authorization Objects Involved
  The key authorization object related to workflow quota display is:
  
  
  S_WF_QTS (Workflow: Quota)
  This object controls the authorization to display or maintain workflow quotas.
  
  ACTVT (Activity): The activity code defines what the user can do, e.g., display (03), change (02), etc.
  QTYPE (Quota Type): Specifies the type of quota.
  QNAME (Quota Name): Specifies the quota name.
  
  
  
  If the user does not have the appropriate activity (usually display = 03) for the relevant quota type and name, the system will issue WK505.
  
  Solution
  
  
  Check User Authorizations:
  
  Use transaction SU53 immediately after the error occurs to check which authorization check failed.
  Alternatively, use transaction ST01 (Authorization Trace) to trace the authorization check.
  
  
  
  Grant Required Authorization:
  
  Ensure the user has the S_WF_QTS authorization object with the appropriate activity (03 for display).
  The authorization profile or role assigned to the user should include this object with the correct values for quota type and quota name.
  
  
  
  Role Maintenance:
  
  Use transaction PFCG to maintain or create roles.
  Add or adjust the authorization for S_WF_QTS.
  Assign the role to the user.
  
  
  
  Test Access:
  
  After updating the authorizations, have the user try to display the quota again.
  
  
  
  
  Additional Information
  
  Transaction to Display Quotas: You can display workflow quotas using transaction SWI6 (Display Workflow Quotas).
  Workflow Quotas: Quotas are used to limit the number of work items assigned to a user or organizational unit to avoid overload.
  Related Notes: If the problem persists, check SAP Notes related to workflow authorization issues.
  Security Best Practices: Only grant the minimum required authorizations to users to maintain system security.
  
  
  Summary Table
  
  
  
  Aspect
  Details
  
  
  
  
  Error Message
  WK505: You are not authorized to display the quota of &
  
  
  Cause
  Missing authorization for displaying workflow quota (S_WF_QTS)
  
  
  Authorization Object
  S_WF_QTS (Workflow: Quota) with activity 03 (Display)
  
  
  Solution
  Grant appropriate authorization via PFCG role maintenance
  
  
  Transaction to Display Quotas
  SWI6
  
  
  Tools to Check Authorization
  SU53, ST01
  
  
  
  
  If you need help with the exact role or authorization setup, please provide more details about your SAP system version and user roles.