How To Fix WB2B_EXPENSE123 - Maintain Document Type starting from Y and Z

SAP Error Message - Details

• Message type: E = Error

• Message class: WB2B_EXPENSE - Global Trade Expenses

• Message number: 123

• Message text: Maintain Document Type starting from Y and Z

What causes this issue?

You have entered a document type which is not in range that can be
entered.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

You can choose one out of the following:
Z0 - Z9
ZA - ZZ
Y0 - Y9
YA - YZ

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WB2B_EXPENSE123 - Maintain Document Type starting from Y and Z ?

  The SAP error message WB2B_EXPENSE123, which indicates that you need to "Maintain Document Type starting from Y and Z," typically arises in the context of the SAP Concur integration or expense management processes. This error suggests that the system is expecting certain document types that are defined to start with the letters Y or Z, which are often used for custom or specific business processes.
  Cause:
  
  Missing Document Types: The document types starting with Y or Z have not been defined in the system.
  Configuration Issues: The configuration settings for expense types or document types may not be properly set up.
  Authorization Issues: The user may not have the necessary permissions to access or create the required document types.
  Integration Issues: If this is related to an integration with SAP Concur or another system, there may be a misconfiguration in the integration settings.
  
  Solution:
  
  
  Define Document Types:
  
  Go to the SAP configuration settings (transaction code SPRO).
  Navigate to the relevant section for defining document types (e.g., Financial Accounting > Financial Accounting Global Settings > Document > Document Types).
  Create or modify document types that start with Y or Z as per your business requirements.
  
  
  
  Check Configuration:
  
  Ensure that the document types are correctly linked to the expense types or processes you are using.
  Verify that all necessary settings for expense management are correctly configured.
  
  
  
  User Authorizations:
  
  Check the user roles and authorizations to ensure that the user has the necessary permissions to create or manage the document types.
  
  
  
  Integration Settings:
  
  If this error is occurring in the context of an integration with SAP Concur, review the integration settings to ensure that the document types are correctly mapped and that the integration is functioning as expected.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or support resources for specific guidance on configuring document types and resolving related errors.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  Community Forums: Engage with SAP community forums or support channels for insights from other users who may have encountered similar issues.
  Testing: After making changes, conduct thorough testing to ensure that the issue is resolved and that the document types function as intended.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or a qualified SAP consultant for further assistance.