How To Fix W4206 - Source list records deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: W4 - Messages for material discontinuation

• Message number: 206

• Message text: Source list records deleted

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message W4206 - Source list records deleted ?

  SAP Error Message:
  
  W4206 - Source list records deleted
  
  Cause:
  The warning message W4206 appears when source list records for a particular material and plant have been deleted. This typically happens if:
  
  The source list entries for a material (which specify approved vendors for procurement) have been removed manually or via a data cleanup.
  The system detects that the source list records that were previously assigned to a purchasing document or material no longer exist.
  This can occur during procurement processes such as purchase order creation or MRP runs when the system checks for valid source lists.
  
  
  Explanation:
  The source list in SAP is used to control from which vendors a material can be procured in a specific plant and during which validity periods. If these records are deleted, the system issues a warning to inform the user that the source list entries are missing, which might affect procurement processes or compliance with purchasing policies.
  
  Solution:
  
  
  Check Source List Records:
  
  Go to transaction ME03 (Display Source List) or ME01 (Create Source List).
  Enter the material and plant to verify if source list records exist.
  
  
  
  Recreate Source List Entries:
  
  If the source list records are missing, recreate them using ME01.
  Ensure that the correct vendor, validity dates, and other relevant data are maintained.
  
  
  
  Review Procurement Process:
  
  If the source list is mandatory for your procurement process, ensure that all materials have valid source list entries.
  If source lists are not mandatory, you may adjust the system settings or ignore the warning if appropriate.
  
  
  
  Check Customizing Settings:
  
  In SPRO under Materials Management ? Purchasing ? Source List ? Define Source List, verify if source lists are mandatory for the material or plant.
  Adjust settings if necessary to align with business requirements.
  
  
  
  Data Consistency Check:
  
  Run reports or use transaction ME2L (Purchase Orders by Vendor) or ME2M (Purchase Orders by Material) to identify documents affected by missing source list entries.
  Correct or update source list data accordingly.
  
  
  
  
  Related Information:
  
  Source List: A master data record that specifies approved vendors for a material in a plant, including validity periods and procurement types.
  Transactions:
  
  ME01 – Create Source List
  ME02 – Change Source List
  ME03 – Display Source List
  
  
  Customization Path:
  
  SPRO ? Materials Management ? Purchasing ? Source List ? Define Source List
  Impact:
  
  Missing source list entries can lead to procurement errors or warnings, potentially causing delays or non-compliance with purchasing policies.
  
  
  Summary:
  
  Cause: Source list records for a material and plant have been deleted.
  Effect: Warning W4206 is issued during procurement processes.
  Solution: Verify and recreate source list entries as needed using ME01/ME03, and ensure system settings align with business requirements.
  
  
  If you need further assistance or specific steps for your SAP version, please provide additional details.