How To Fix W4208 - Quota arrangement item records deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: W4 - Messages for material discontinuation

• Message number: 208

• Message text: Quota arrangement item records deleted

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message W4208 - Quota arrangement item records deleted ?

  Certainly! Here's a detailed explanation regarding the SAP error message W4208 - Quota arrangement item records deleted:
  
  SAP Message: W4208 - Quota arrangement item records deleted
  
  Cause:
  This warning message appears when the system detects that one or more quota arrangement item records have been deleted or are missing during a process that requires quota arrangement data. Quota arrangements are used in SAP to control the allocation of procurement or production quantities among different sources or vendors.
  The message typically occurs in scenarios such as:
  
  When a purchase order or production order references a quota arrangement, but the quota arrangement items have been deleted or are inconsistent.
  When quota arrangement data is incomplete or has been manually changed/deleted in the system.
  During quota determination, the system cannot find the expected quota arrangement item records.
  
  
  Explanation:
  Quota arrangements are maintained in SAP to distribute procurement or production quantities among multiple sources according to defined shares or priorities. Each quota arrangement consists of multiple quota arrangement items.
  If these items are deleted or missing, the system cannot correctly determine the quota source, leading to this warning.
  
  Solution:
  
  
  Check Quota Arrangement Maintenance:
  
  Go to transaction MEQ1 (Create Quota Arrangement) or MEQ2 (Change Quota Arrangement).
  Verify if the quota arrangement exists and if the quota arrangement items are present and correctly maintained.
  If the items are missing, recreate or restore the quota arrangement items as per the business requirements.
  
  
  
  Review Related Documents:
  
  Check the purchase order or production order referencing the quota arrangement.
  Ensure that the quota arrangement number is valid and active.
  
  
  
  Recreate or Adjust Quota Arrangement Items:
  
  If quota arrangement items were deleted unintentionally, restore them.
  If the deletion was intentional, update the referencing documents to use a valid quota arrangement.
  
  
  
  Check Customizing Settings:
  
  Verify quota arrangement settings in SPRO under:
  Materials Management -> Purchasing -> Quota Arrangement -> Define Quota Arrangement
  Ensure that quota arrangements are properly configured.
  
  
  
  Run Quota Determination:
  
  After fixing the quota arrangement, run quota determination again to ensure the system can find the quota arrangement items.
  
  
  
  
  Additional Information:
  
  
  Transaction Codes:
  
  MEQ1 - Create Quota Arrangement
  MEQ2 - Change Quota Arrangement
  MEQ3 - Display Quota Arrangement
  MEQ4 - Quota Arrangement Overview
  
  
  
  Related Tables:
  
  EINA - Purchasing Info Record: General Data
  EINE - Purchasing Info Record: Purchasing Organization Data
  EORD - Quota Arrangement Header
  EORDI - Quota Arrangement Items
  
  
  
  Notes:
  
  Always ensure that quota arrangements are consistent and aligned with procurement strategies.
  Deleting quota arrangement items without adjusting dependent documents can cause this warning.
  This message is a warning (W), so the process may continue, but the quota determination might not work as expected.
  
  
  
  
  If you need further assistance, please provide the context in which the message appears (e.g., transaction, document type), and I can help with more specific guidance.