How To Fix W4205 - &: & long text(s) archived

SAP Error Message - Details

• Message type: E = Error

• Message class: W4 - Messages for material discontinuation

• Message number: 205

• Message text: &: & long text(s) archived

Self-Explanatory Message

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• What is the cause and solution for SAP error message W4205 - &: & long text(s) archived ?

  SAP Error Message:
  
  W4205 & : & long text(s) archived
  
  Meaning / Cause:
  This warning message indicates that one or more long texts related to a particular SAP object (such as a material, document, or master data record) have been archived. The placeholders (&) in the message are typically replaced by the object identifier and the number or type of long texts archived.
  In SAP, long texts are descriptive texts stored in the system, often linked to materials, documents, or other master data. When archiving is performed, these long texts may be moved from the active database to the archive files to reduce database size and improve performance.
  The message is informational/warning in nature, telling the user that the long texts are no longer available in the active database but have been archived.
  
  Typical Causes:
  
  Long texts have been archived as part of a data archiving process.
  The system is trying to access long texts that are no longer in the active database.
  Archiving objects related to texts (e.g., MM_MATNR for material master) have been executed.
  The user or process is attempting to display or edit long texts that have been archived.
  
  
  Solution / How to Handle:
  
  
  Check Archiving Status:
  
  Verify if the long texts have indeed been archived by checking the archiving logs or using transaction SARA (Archive Administration).
  Identify the archiving object used (e.g., MM_MATNR for material master texts).
  
  
  
  Access Archived Long Texts:
  
  Use the SAP Archive Information System (transaction SARI) to search and display archived long texts.
  If necessary, restore the archived long texts temporarily for editing or viewing (depending on your system's archiving and retrieval policies).
  
  
  
  Prevent Access to Archived Texts:
  
  If users frequently encounter this message, consider adjusting business processes or user training to inform them that certain texts are archived and no longer directly accessible.
  Alternatively, adjust the archiving strategy to keep frequently used long texts in the active database longer.
  
  
  
  Re-creation or Update:
  
  If the archived long texts need to be updated, you may need to restore them or create new long texts in the active system.
  
  
  
  Consult Basis/Archive Team:
  
  If unsure about the archiving status or how to retrieve archived texts, consult your SAP Basis or Archive team for assistance.
  
  
  
  
  Related Information:
  
  Transaction SARA: Archive Administration tool to manage archiving objects and processes.
  Transaction SARI: Archive Information System to search and display archived data.
  Archiving Object Examples:  
  
  MM_MATNR (Material Master)  
  SD_VBAK (Sales Document Header)  
  FI_DOCUMNT (Financial Documents)  
  
  
  SAP Notes: Check SAP Notes related to archiving and long texts for your specific SAP version.
  Long Text Storage: Long texts are stored in tables like STXH (header) and STXL (lines).
  
  
  Summary:
  
  Cause: Long texts have been archived and are no longer in the active database.
  Effect: System warns that the long texts are archived when accessed.
  Solution: Use archive tools (SARA, SARI) to view or retrieve archived texts; adjust processes or restore texts if needed.
  
  
  If you provide the exact context (transaction, object type), I can help with more specific instructions.