How To Fix VY611 - The ERS procedure is active for this shipment cost item

SAP Error Message - Details

• Message type: E = Error

• Message class: VY - Messages for freight processing

• Message number: 611

• Message text: The ERS procedure is active for this shipment cost item

What causes this issue?

The system has determined that the ERS procedure is active for the
vendor in the shipment costs item. This is set in the master record of
the vendor. If the respective flag is set there, goods receipts can be
settled without the need for having a separate invoice.

System Response

Despite the fact that the ERS procedure is set, it is possible to post
the invoice manually. However, this means that all further invoices or
credit memos would also have to be processed manually. Additionally,
the process would then itself be excluded from the ERS procedure
because, otherwise, it would be displayed in the log for automatic
goods receipts settlement as an item that cannot be settled.

How to fix this error?

To exclude a process from the ERS procedure, the automatic goods
receipt posting is executed in online test mode. Here you can select
the respective process and mark it as "Excluded from ERS".

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VY611 - The ERS procedure is active for this shipment cost item ?

  The SAP error message VY611 indicates that the ERS (Evaluated Receipt Settlement) procedure is active for a shipment cost item, which means that the system is trying to process a shipment cost item that is set up for ERS, but there may be an issue preventing the transaction from being completed.
  Cause:
  
  ERS Activation: The shipment cost item is configured to use the ERS procedure, which automatically settles the invoice based on the goods receipt.
  Incomplete Data: There may be missing or incorrect data in the shipment cost item or related documents that prevents the ERS process from completing.
  Document Status: The status of the shipment or related documents may not allow for the ERS process to be executed.
  Configuration Issues: There may be configuration settings in the system that are not aligned with the requirements for processing ERS.
  
  Solution:
  
  Check ERS Configuration: Verify the configuration settings for ERS in your SAP system. Ensure that the settings are correct and that the shipment cost item is intended to use ERS.
  Review Shipment Cost Item: Check the details of the shipment cost item for any missing or incorrect information. Ensure that all necessary fields are filled out correctly.
  Document Status: Ensure that the shipment and related documents (like purchase orders or goods receipts) are in the correct status to allow for ERS processing. If they are blocked or incomplete, resolve those issues first.
  Manual Settlement: If ERS cannot be processed due to the error, consider manually settling the invoice or cost item as a temporary workaround.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on ERS and the error message VY611.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  Related Information:
  
  ERS Overview: Evaluated Receipt Settlement is a process in SAP that allows for automatic invoice processing based on the receipt of goods, reducing the need for manual invoice entry.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME21N (Create Purchase Order), ME23N (Display Purchase Order), and MIRO (Invoice Verification) to navigate related documents.
  SAP Notes: Check for any SAP Notes related to error VY611 for additional insights or patches that may resolve the issue.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.