How To Fix VY421 - Service entry sheet &3 for doc. &1/item &2 is not yet archived

SAP Error Message - Details

• Message type: E = Error

• Message class: VY - Messages for freight processing

• Message number: 421

• Message text: Service entry sheet &3 for doc. &1/item &2 is not yet archived

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message VY421 - Service entry sheet &3 for doc. &1/item &2 is not yet archived ?

  The SAP error message VY421 indicates that a service entry sheet (SES) is not yet archived, which means that the system is unable to process certain actions related to that document. This error typically arises in the context of logistics and procurement processes, particularly when dealing with service procurement and invoice verification.
  Cause:
  
  Non-archiving of Documents: The service entry sheet has not been archived in the system. Archiving is a process that moves data from the database to an archive storage, which can help improve system performance and manage data volume.
  Incomplete Processing: The SES may still be in a state where it requires further processing or approval before it can be archived.
  Configuration Issues: There may be configuration settings in the SAP system that prevent the archiving of service entry sheets.
  
  Solution:
  
  Check Document Status: Verify the status of the service entry sheet. Ensure that it has been fully processed and is not pending any approvals or additional actions.
  Archive the Document: If the SES is complete and should be archived, you can manually trigger the archiving process. This is typically done through transaction codes like SARA (Archive Administration) or through specific archiving programs.
  Review Archiving Configuration: Check the archiving configuration settings in your SAP system to ensure that service entry sheets are set up to be archived correctly. This may involve consulting with your SAP Basis or technical team.
  Consult Documentation: Refer to SAP documentation or notes related to archiving service entry sheets for any specific steps or considerations that may apply to your version of SAP.
  Contact Support: If the issue persists, consider reaching out to SAP support or your internal IT team for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME22N (Change Purchase Order), ME23N (Display Purchase Order), and SARA (Archive Administration).
  Archiving Process: Understand the archiving process in SAP, including the prerequisites for archiving documents and the impact on data retrieval.
  SAP Notes: Look for SAP Notes that may address specific issues related to the archiving of service entry sheets or provide patches and updates.
  
  By following these steps, you should be able to resolve the VY421 error and ensure that your service entry sheets are properly archived in the SAP system.