How To Fix VY420 - Shipment &2 in shipment cost document &1 has total status '&3' (not 'C')

SAP Error Message - Details

• Message type: E = Error

• Message class: VY - Messages for freight processing

• Message number: 420

• Message text: Shipment &2 in shipment cost document &1 has total status '&3' (not 'C')

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message VY420 - Shipment &2 in shipment cost document &1 has total status '&3' (not 'C') ?

  The SAP error message VY420 indicates that there is an issue with the shipment cost document in the context of shipment processing. Specifically, the error message states that the total status of the shipment cost document is not 'C' (which typically stands for "Completed"). This can prevent further processing of the shipment.
  Cause:
  The error can occur due to several reasons, including:
  
  
  Incomplete Shipment Cost Document: The shipment cost document may not have been fully processed or completed. This could be due to missing data, unapproved costs, or other incomplete entries.
  
  
  Status Issues: The shipment cost document may be in a status that does not allow for further processing. For example, it could be in a status like 'A' (Active) or 'I' (In Process) instead of 'C'.
  
  
  Configuration Issues: There may be configuration settings in the SAP system that are affecting the processing of shipment costs.
  
  
  User Authorizations: The user may not have the necessary authorizations to process the shipment cost document.
  
  
  Solution:
  To resolve the VY420 error, you can take the following steps:
  
  
  Check Shipment Cost Document: Review the shipment cost document referenced in the error message. Ensure that all necessary data is filled in and that there are no missing entries.
  
  
  Complete the Document: If the document is incomplete, complete the necessary steps to finalize it. This may involve approving costs, entering missing data, or correcting any errors.
  
  
  Review Status: Check the status of the shipment cost document. If it is not 'C', determine what is preventing it from being completed. You may need to change the status manually or follow the necessary steps to move it to 'C'.
  
  
  Consult with SAP Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting the SAP Help Portal for further assistance.
  
  
  Check Authorizations: Ensure that the user attempting to process the shipment cost document has the necessary authorizations to do so.
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as VI01 (Create Shipment), VI02 (Change Shipment), or VI03 (Display Shipment) to access and manage shipment documents.
  Documentation: Refer to SAP documentation for detailed information on shipment processing and cost management.
  SAP Notes: Check for any relevant SAP Notes that may address known issues related to shipment cost documents and the VY420 error.
  
  By following these steps, you should be able to identify and resolve the issue causing the VY420 error in your SAP system.