How To Fix VY123 - Shipment &1 does not have the required overall status

SAP Error Message - Details

• Message type: E = Error

• Message class: VY - Messages for freight processing

• Message number: 123

• Message text: Shipment &1 does not have the required overall status

What causes this issue?

Shipment &V1& has overall status &V2&. Shipment cost type &V3&, however,
requires overall status &V4&.

How to fix this error?

In Customizing for the <DS:TRAN.T_56>shipment cost type</>, you can set
the the overall shipment status required for the creation of a shipment
cost document.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VY123 - Shipment &1 does not have the required overall status ?

  The SAP error message VY123, which states "Shipment &1 does not have the required overall status," typically occurs in the context of logistics and transportation management within the SAP system. This error indicates that the shipment you are trying to process does not meet the necessary status requirements for the action you are attempting to perform.
  Cause:
  The error can be caused by several factors, including:
  
  Incorrect Shipment Status: The shipment may not be in a status that allows for the action you are trying to perform (e.g., it may be in a status like "In Process" when it needs to be "Completed" or "Delivered").
  Incomplete Shipment Data: Required data for the shipment may be missing or incomplete, preventing the system from processing it correctly.
  Authorization Issues: The user may not have the necessary permissions to perform actions on shipments with certain statuses.
  System Configuration: There may be configuration settings in the SAP system that dictate which statuses are required for specific actions.
  
  Solution:
  To resolve the VY123 error, you can take the following steps:
  
  
  Check Shipment Status: Review the current status of the shipment in question. You can do this by navigating to the shipment document in SAP and checking its status. Ensure that it is in the correct status for the action you want to perform.
  
  
  Update Shipment Data: If the shipment is incomplete, ensure that all required fields and data are filled in correctly. This may include checking for missing delivery information, transportation details, or other relevant data.
  
  
  Review User Permissions: Ensure that you have the necessary authorizations to perform the action on the shipment. If you suspect that this is an issue, contact your SAP security administrator to verify your permissions.
  
  
  Consult Configuration Settings: If you have access to the configuration settings, check the relevant settings in the SAP system that govern shipment statuses. This may involve working with your SAP Basis or configuration team to ensure that the system is set up correctly.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific details about the shipment statuses and the actions that can be performed based on those statuses.
  
  
  Contact SAP Support: If the issue persists after checking the above points, consider reaching out to SAP support for further assistance. They may provide insights specific to your system configuration or version.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VT01N (Create Shipment), VT02N (Change Shipment), and VT03N (Display Shipment) to manage shipments effectively.
  SAP Notes: Check for any SAP Notes related to shipment processing and error messages, as they may provide additional context or solutions.
  Training and Documentation: Ensure that users involved in shipment processing are trained on the correct procedures and understand the importance of shipment statuses.
  
  By following these steps, you should be able to identify the cause of the VY123 error and take appropriate action to resolve it.