How To Fix VW572 - Saving not possible because external shipment numbers missing

SAP Error Message - Details

• Message type: E = Error

• Message class: VW - Shipment Processing Output

• Message number: 572

• Message text: Saving not possible because external shipment numbers missing

What causes this issue?

You have attempted to save one or several shipments that require the
assignment of an external shipment number because of the number range
setting in the shipment type. However, external shipment numbers have
not been assigned for all the shipments to be saved. There are still
shipments with temporary numbers ($0001, $0002,...).

System Response

The save process is cancelled.

How to fix this error?

On the overview screen, proceed to the "Identification" section and
enter the external shipment number there. Then start the save process
once again.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VW572 - Saving not possible because external shipment numbers missing ?

  The SAP error message VW572, "Saving not possible because external shipment numbers missing," typically occurs in the context of logistics and transportation management within the SAP system. This error indicates that the system is unable to save a shipment document because it lacks the necessary external shipment numbers.
  Cause:
  The error is usually caused by one of the following reasons:
  
  Missing External Shipment Numbers: The shipment document you are trying to save does not have the required external shipment numbers populated. This could be due to a failure in data entry or a missing integration with external systems that provide these numbers.
  Configuration Issues: There may be configuration settings in the SAP system that are not set up correctly, leading to the requirement for external shipment numbers not being met.
  Data Transfer Issues: If the shipment data is being transferred from another system (like a third-party logistics provider), there may be issues in the data transfer process that result in missing information.
  
  Solution:
  To resolve the VW572 error, you can take the following steps:
  
  
  Check Shipment Document: Review the shipment document you are trying to save. Ensure that all required fields, especially the external shipment numbers, are filled in correctly.
  
  
  Enter External Shipment Numbers: If the external shipment numbers are missing, you will need to enter them manually or ensure that they are populated from the relevant source.
  
  
  Review Configuration: Check the configuration settings in the SAP system related to shipment processing. Ensure that the settings for external shipment numbers are correctly defined.
  
  
  Integration Check: If the external shipment numbers are supposed to be populated from an external system, verify that the integration is functioning correctly. Check for any errors in the data transfer process.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling shipment documents and the requirements for external shipment numbers.
  
  
  Contact Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VT01N (Create Shipment) or VT02N (Change Shipment) to manage shipment documents effectively.
  SAP Notes: Check for any SAP Notes related to this error message for additional insights or patches that may address the issue.
  User Roles and Authorizations: Ensure that the user has the necessary roles and authorizations to create or modify shipment documents in the system.
  
  By following these steps, you should be able to identify the cause of the VW572 error and implement a solution to resolve it.