How To Fix VSB003 - Invalid order reason used in self-billing procedure

SAP Error Message - Details

• Message type: E = Error

• Message class: VSB - Self-Billing Procedure Messages

• Message number: 003

• Message text: Invalid order reason used in self-billing procedure

What causes this issue?

One or more order reasons have been specified in Customizing that, by
definition, cannot be used in the credit memo process.
Both value-based relevant reasons must be set up as reasons that can be
used in retroactive billing.
Both value and quantity-based relevant reasons have to be flagged as
retroactive billing reasons.
The following reasons do not meet these prerequisities:
&V1& - Reason for automatic clearing posting (value-based)
&V2& - Reason for automatic clearing posting (quantity/value-based)
&V3& - Reason for new open item (value-based)
&V4& - Reason for new open item s (quantity/value-based)

System Response

The system does not permit further processing with these reasons.

How to fix this error?

Select other order reasons in the <DS:TRAN.OVD4>general parameters</>
for credit memo request process, or flag the <DS:TRAN.OVAU>order reasons
</> that have been set, so that they are suitable for the credit memo
process.
After the order reasons have been corrected, you have to restart the
respective step in the credit memo process again.
If the error occurred during the verification step, then you have to
trigger the verification step again.
If the error occurred during the processing step, then you have to
trigger the processing step again.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VSB003 - Invalid order reason used in self-billing procedure ?

  The SAP error message VSB003, which states "Invalid order reason used in self-billing procedure," typically occurs in the context of self-billing processes in SAP, particularly when dealing with vendor invoices and order management. This error indicates that the order reason specified in the self-billing document is not valid or recognized by the system.
  Cause:
  
  Invalid Order Reason: The order reason specified in the self-billing document does not exist in the system or is not configured correctly.
  Configuration Issues: The self-billing procedure may not be set up properly in the system, leading to the use of an invalid order reason.
  Data Entry Errors: There may be a typographical error or incorrect entry when specifying the order reason in the self-billing document.
  Master Data Issues: The vendor or material master data may not be correctly maintained, leading to inconsistencies in the order reason.
  
  Solution:
  
  
  Check Order Reason: Verify the order reason used in the self-billing document. Ensure that it is a valid reason defined in the system.
  
  You can check this in the configuration settings for self-billing or in the relevant master data.
  
  
  
  Configuration Review: Review the configuration settings for self-billing in the SAP system. Ensure that the order reasons are correctly defined and linked to the appropriate self-billing procedures.
  
  This can typically be found in the customizing settings under Logistics > Materials Management > Purchasing > Self-Billing.
  
  
  
  Correct Data Entry: If the order reason was entered manually, double-check for any typographical errors or incorrect codes.
  
  
  Master Data Maintenance: Ensure that the vendor and material master data are correctly maintained. This includes checking the settings related to self-billing for the specific vendor.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific details on valid order reasons and their configurations.
  
  
  Contact Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like ME23N (Display Purchase Order) or ME21N (Create Purchase Order) to check the relevant documents.
  Customizing Path: The customizing path for self-billing can usually be found under:
  
  SPRO > Logistics > Materials Management > Purchasing > Self-Billing
  
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  
  By following these steps, you should be able to identify and resolve the issue related to the VSB003 error message in SAP.